Office Clerk, Beach Campus

Position Summary

The Office Clerk supports the daily operations of the school by providing administrative, organizational, and customer service support to students, families, faculty, and staff. This role helps ensure the smooth functioning of the front office, maintains accurate student records, coordinates school communications, and assists with campus operations while fostering a warm, welcoming environment that reflects the values of a Waldorf education.

Essential Duties And Responsibilities

• Maintain student and family records, including emergency contact information and required documentation.
• Process and track media release authorizations.
• Generate and distribute student carline tags.
• Aid with student lunch support and related logistics.
• Serve as a welcoming point of contact for students, families, and visitors.
• Publish and manage school newsletters and announcements through ParentSquare using schoolwide administrative access.
• Support timely communication between families, faculty, and administration.
• Maintain clinic and health department reports using the district's student information system (Focus).
• Ensure health-related documentation is accurate, confidential, and up to date.
• Provide backup coverage for the front office as needed.
• Assist with planning and coordinating school events and activities.
• Organize and oversee campus supply distribution.
• Manage and maintain emergency substitute teacher plans.
• Maintain emergency backpacks and ensure emergency preparedness materials are current and accessible.
• Campus-specific onboarding for new employees, including issuing keys, access fobs, and computer equipment.
• Communicate technology requests and issues with the IT department and assist with follow-up as needed.
• Manage Level 2 background clearance records after fingerprinting information has been received from the appropriate district personnel.
• Coordinate and support administrative functions related to the Sunshine Kitchen program.

Qualifications

• A high school diploma or equivalent required; an associate degree or related coursework preferred.
• Previous experience in an administrative, school office, or customer service environment preferred.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Proficiency with Microsoft Office, Google Workspace, and the ability to learn school information systems such as Focus and ParentSquare.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work collaboratively with administrators, teachers, staff, students, and families in a positive and professional manner.

Knowledge, Skills, And Abilities

• Excellent customer service and relationship-building skills.
• Strong written and verbal communication skills.
• Effective time management and organizational abilities.
• Ability to prioritize tasks and adapt in a fast-paced school environment.
• Commitment to supporting the mission, values, and community-centered culture of a Waldorf school.