Office Clerk

About the role

Join Rusnak Auto Group, a leading automotive organization with over 60 years of success serving Greater Los Angeles and Southern California. We are proud to offer a dynamic, diverse, ethical, and professional workplace where dedicated team members thrive while representing some of the world's most sought-after luxury automotive brands.

Responsibilities

• Effectively and efficiently maintains all file systems.
• Maintains organization and filing systems in office and file rooms.
• Creates and Organizes various file types as needed.
• Reads/examines incoming documents for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate system.
• Searched for and retrieves information contained in files requested.
• Other file duties as assigned/needed.
• Efficiently executes key Administrative Tasks for the Entire Department.
• Ensures all guests are received in a warm, welcoming manner and guest areas/Conference room are neat, stocked, and professional for guests at all times.
• Assists with managing the telephone and voicemails of the general office phone line.
• Schedules appointments and sends calendar invitations.
• Compiles the new hire list.
• Maintains the office supply inventory, prepares orders for HR Director review, and places approved orders with approved vendors.
• Captures and coordinates orders and product delivery with various outside vendors, such as service award pins and name badges.
• Initiates and coordinates all shipping and mailing needs of department.
• Prepares materials and documents for trainings and meetings.
• Assists Human Resources Team in compiling forms, data and reports for projects.
• Provides assistance during department personnel file and compliance audits.

Qualifications

• Education; Required H.S. Diploma/GED. At least eighteen (18) years of age.
• Experience (Desired): A minimum of 1 year in position of Office Clerk or similar.
• Excellent interpersonal and customer service skills.
• Strong verbal and written communication skills.
• Licenses (Required): Current California Driver License with satisfactory Department of Motor Vehicle driving record.