Office Clerk

About the Role

Under direct supervision, provide clerical assistance, including data entry, filing, answering phones, for the efficient operation of the campus office.

Responsibilities

• Assist Receptionist with greeting and directing campus visitors.
• Assist in receiving and directing incoming calls, take reliable messages, and route to appropriate staff.
• Assist parents in checking students in and out of school.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Assist with the receipt and distribution of student materials, including homework requests.
• Assist Administrative Assistant with data entry and other clerical assistance as needed.
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Requirements

• High school diploma or GED.
• One year of clerical experience in an office setting.

Skills

• Proficient keyboarding skills and file maintenance.
• Ability to use a computer effectively.
• Effective organization, communication, and interpersonal skills.
• Ability to follow written instructions.
• Ability to operate a multi-line phone system.

Working Conditions

• Equipment Used: Multi-line phone system, personal computer, and typewriter.
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
• Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: May work prolonged or irregular hours; occasional districtwide travel.
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress.
• Occasional districtwide and statewide travel; frequent prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.