Office Clerk

Department Job Description Summary

The Hospital Office Clerk provides administrative and clerical support to ensure the efficient operation of the Business Office. This role is part-time (M-F, 20-30 hours per week), based on-site in Miami Beach.

Responsibilities

• Handle heavy phone contact in a courteous manner.
  • Transfer calls to the appropriate area of the hospital or the Business Office Department.
  • Take messages when necessary.
• Daily pick up correspondence from the Mail Room, sort and open all mail.
  • Distribute all personally addressed and non-patient related mail.
  • I.D., scan, and index all Business Office patient mail.
• Daily work on IB requests from attorneys offices, fax, fedex or send via certified mail, depending on which applies.
  • Daily prepares for shipment all Fed Ex request and Certified Mail requests for the department.
• Maintain archive logs for incoming and outgoing boxed records.
  • (Occasionally assist Team Lead on the request of boxes from archival vendor and return boxes as soon as requestor has finished).
• Keep supply closet organized and keep control of inventory to monitor the need of supplies.
  • Give request of supplies to be ordered to the Supervisor.
• Occasionally, pull implant invoices from A/P files.
  • Ocassionally, as work permits, opens and sorts mail for Physician Billing Staff and distributes accordingly.
• Consistently demonstrates the ability to organize work, recognize and establish priorities, and complete work without creating backlogs.
  • Serves as department courier (Internally delivers/picks up documents from Administration, Human Resources, Accounts Payable, etc.) on a daily basis.
  • Keeps inventory of coffee, cream, sugar and stirrers and picks up supplies from Dietary Department as needed.
  • Accommodates personal schedule when occasional overtime is required for departmental needs.
• Presents a well groomed, professional image.
  • Keeps own area and common areas clean and well-organized.
• Performs other job related duties assigned by the office supervisor and/or management staff.

Qualifications

• Education: High School Graduate or equivalent level of training preferred.
• Experience: One year on related office experience preferred.
• Hospital/healthcare preferred.

Benefits

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retailment plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for select positions and more!