Office Associate

About the role

The Office Associate supports the Administrative Services Department and other agency departments with general administrative, clerical, and office operations. This includes managing office supplies, coordinating travel, organizing meetings, and assisting with various administrative tasks.

Responsibilities

• Order and maintain office supplies and manage the supply room.
• Inventory and maintain printer supplies and coordinate with vendors.
• Prepare and organize office supply packages for new hires and employees.
• Support purchase orders, track open orders, and maintain purchasing records.
• Track and reconcile office equipment inventories and assist with periodic inventories.
• Coordinate travel arrangements and maintain related records.
• Organize and distribute mail, handle faxes, and assist with internal communications.
• Assist with special projects and provide coverage for administrative functions.

Requirements

• Associate degree required; bachelor's degree preferred.
• At least one (1) year of administrative, clerical, office support, customer service, or related experience.
• Experience with office supply procurement, inventory management, purchasing documentation, and/or accounts payable support is preferred.
• Notary Public certification is preferred.
• Ability to work Monday through Friday, 9:00 a.m. to 4:45 p.m., with flexibility based on agency needs.
• Ability to lift and carry up to 20 pounds.
• Ability to travel between Staten Island and Brooklyn locations as needed.