Office Associate

About the role

The duties include, but are not limited to:

• Provide administrative assistance to the department faculty and staff in the daily activities of the department.
• Answer the department’s main line, forward calls and/or take messages or act appropriately, according to the information received: Provide information to callers regarding dept. responsibilities, DCG policies, and faculty locations;
• Check the General Dentistry Outlook fax and voicemail inbox daily;
• Take departmental outgoing mail to the DCG mailroom and retrieve departmental mail and put in the faculty departmental mailboxes.
• Assist part-time Office Associate with new class orientation;
• Manage building faculty schedule;
• Auxiliary tasks include assisting with preparing Box folders for each new class and help manage student folders during each semester. Help manage course excel spreadsheets in Box;
• Prepare daily clinic maps in axiUm by placing senior students in appropriate clinic chair for planned procedure(s) with the appropriate faculty coverage and post the maps in the clinic for faculty and student access/reference;
• Assist students with daily activities. Assist the course Directors with business classes grades, attendance, quizzes, student assignments, and course management in Qualtrics and D2L;
• Review and sign competency petitions;
• Care for awards by contacting sponsors regarding participation, collect their stated awards (certificates, materials, monetary gifts, etc.) in a timely manner to have presented to the recipient on senior awards day, and create certificates when needed.
• Assist with annual senior student awards by contacting sponsors regarding participation, collect their stated awards (certificates, materials, monetary gifts, etc.) in a timely manner to have presented to the recipient on senior awards day, and create certificates when needed.
• Assist with annual equipment inventory in Sr. clinic and ACA Timesheets as needed. Take dept. meeting minutes, breakfast and lunches for meetings and schedule off campus dept. retreats.
• Serve as back-up to Administrative Assistant and part-time Office Associate. Ability to solve problems, and work with minimal supervision.
• Perform other duties as assigned.

Qualifications

• High school diploma, GED, or equivalent from a recognized state or federal accrediting organization and a minimum of one year of office support experience.
• Experience with axiUm, and D2L
• Experience with Augusta University office forms
• Experience with Box
• Knowledge, Skills, & Abilities
• Proficient in Microsoft Office and other computer software/databases
• Effective Organization skills
• Demonstrates initiative by identifying issues and developing possible solutions.
• Excellent interpersonal, written, and verbal communication skills
• Detail-oriented and ability to multitask
• Ability to maintain confidentiality
• Ability to work under pressure and meet deadlines
• Ability to solve problems, and serve as back-up to the part-time Office Associate and Administrative Assistant I
• Ability to work with minimal supervision
• Ability to learn axiUm, D2L and other software as needed
• Ability to proofread various documents
• Self-motivated with ability to work independently
• Initiative to determine what needs to be done and handle it appropriately
• Professional demeanor and attire.

Shift/Salary/Benefits

• Shift: Days/M-F
• Pay Band: B2
• Salary: Minimum $15.77/hour
• Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
• Recruitment Period: Until Filled
• Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
• Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
• Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

• All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
• If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
• Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365