Office Assistant - Willow Creek

About the role

To assist the principal in the efficient operation of the school so maximum positive impact can be made on the education of students. To carry out all secretarial and clerical duties necessary for the smooth and efficient operation of the office.

Essential Duties And Responsibilities

• Receive and route incoming calls and correspondence
• Absorb and direct visitors to the school
• In the absence of a school nurse, administer medications to students, do head checks for lice, attend to ill or hurt students, prepare accident and incident reports, and distribute attendance letters
• Schedule appointments, meetings, and conferences as requested
• Register students and maintain accurate enrollment and attendance records
• Prepare quarterly state attendance reports and send student records as requested
• Assist teachers in preparing instructional material as requested
• Operate equipment, such as computers, copiers, intercom systems, calculators, laminators, telephone systems, and scanners
• Distribute and inventory supplies
• Assume responsibility for his or her continuing professional growth and development by attending inservices or trainings
• Represent the school district in a positive manner
• Know and follow school district policy and chain of command
• Perform other duties as assigned

Supervisory Responsibilities

None

Qualification Requirements

• High School Diploma or GED required
• Bilingual English/Spanish (verbal) required
• Previous secretarial experience preferred

Communication Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
• Ability to read, analyze and interpret governmental regulations and legal documents
• Ability to write routine reports and correspondence
• Ability to effectively present information and respond to questions from employees and/or the general public
• Ability to communicate (verbal) in English and Spanish is required

Problem Solving Skills

• Demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns

Productivity/Efficiency Skills

• Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary; organize job functions and work area to be able to effectively complete varied assignments within established time frame

Mathematical Skills

• Ability to conduct basic math functions, as well as manipulate formulas in spreadsheets

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form
• Ability to define problems, collect data, establish facts, and draw valid conclusions

Other Skills And Abilities

• Knowledge of a variety of computer software applications in word processing (Microsoft Office), spreadsheets (Excel), database (Access), presentation software and accounting/financial software

Physical Demands

• While performing the duties of this job, the employee is continuously required to sit; occasionally walk and stand and reach with hands and arms; occasionally lift and carry up to 20 pounds

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

Terms Of Employment

• 198 day calendar assignment