Office Assistant II, III - Waikiki Elementary

This posting is being used to fill various Office Assistant positions. The authorized level is Office Assistant III, with applications also accepted for Office Assistant II in the event of recruiting difficulties.

Pay

Salary Range:

• Office Assistant II, SR-06: $3,141.00 per month
• Office Assistant III, SR-08: $3,266.00 per month

The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Responsibilities

• Creates, edits, prints, stores, retrieves, and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews, and processes forms, records, reports, applications, and other documents for accuracy, completion, and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers, and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles, and summarizes information, and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgment.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures, and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials, or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews, and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Requirements

Experience

Applicants must have progressively responsible experience as described below. Substitutions are allowed as noted.

Class Title Basic Exp (years) Clerical Exp (years) Supvy Exp/Aptitude Total Exp (years) Office Assistant II 1/2 0 0 1/2 Office Assistant III 1/2 1 ** 1-1/2

Basic Experience

Work experience demonstrating knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.

Clerical Experience

Work experience involving the performance of a variety of clerical tasks, demonstrating knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems and operate various kinds of office equipment and technologies.

Supervisory Aptitude

Required for positions with supervisory responsibility. Supervisory aptitude is demonstrated through successful completion of regular or special assignments involving some supervisory responsibilities (e.g., serving as a group or team leader), completion of training courses in supervision with application of supervisory skills, and/or favorable appraisals indicating supervisory potential.

Keyboarding/Computer Skill Requirement

Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. Positions requiring keyboarding/typing skill typically require 40 net words per minute.

Substitutions Allowed

• Graduation from high school or equivalent may be substituted for Basic Experience.
• Excess Clerical Experience may be substituted for Basic Experience.
• Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma, or certificate at an accredited community college, business, or technical school (including courses in English, clerical/office procedures, and mathematics) may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years.
• Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years.

Quality of Experience

Possession of the required number of years of experience does not in itself guarantee qualification. The applicant's overall experience must demonstrate the ability to perform the duties of the position.

Additional Requirements

• Applicants must meet all requirements for the position as of the date of application, unless otherwise specified.
• Required education and experience may not be gained concurrently.
• Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated (e.g., 12 months at 20 hours/week = 6 months of experience). Hours worked in excess of 40 hours/week will not be credited (e.g., 12 months at 60 hours/week = 1 year of experience).
• Temporary Assignment (TA) experience must be verified and attached to the application.

Benefits

12-month civil service and SSP employees enjoy a range of competitive benefits:

• Holidays: 13 paid holidays per year; 14 during an election year.
• Vacation: 21 days per year (for Bargaining Units 1, 2, 3, 4, 9, 10, and 13).
• Sick Leave: 21 days per year (for Bargaining Units 1, 2, 3, 4, 9, 10, and 13). Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: The State pays a portion of premiums for medical, drug, vision, and adult dental plans.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Employees may increase take-home pay by deducting health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce federal and state income taxes through Island Flex, allowing pre-tax payroll deductions for out-of-pocket health care and dependent care expenses.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who are 62 years old (or 55 with 30 years of service) may retire and receive benefits.
• Tax Shelter Annuity (TSA): Eligible employees may contribute pre-tax dollars to an investment service provider.
• Deferred Compensation: The State offers a tax-deferred retirement investment program with several investment options.
• Temporary Disability Insurance: Qualified employees may receive benefits for non-work-related injuries or illnesses.
• Social Security: The State contributes to an employee's social security account.
• Workers' Compensation: Benefits covering medical expenses and partial wage support may be available for work-related injuries.
• Union & Collective Bargaining: Employees have the right to join a union for collective bargaining. Some unions provide discounts, insurance, and other opportunities. Non-union employees may be required to pay union service fees unless excluded from collective bargaining.

Benefits vary by type of employment appointment and collective bargaining agreements. The above is a general summary and is subject to change.