Office Assistant – Burlington, IA

BURLINGTON, IA | Klingner & Associates, P.C. is seeking an Office Assistant.Do you enjoy working with others? Are you great at multi-tasking? Join a dynamic team where your abilities and dedication are valued. As an Office Assistant, you’ll help keep the Burlington Regional Office running smoothly and contribute to meaningful projects in our community. Responsibilities Welcome all visitors at the front desk of the Burlington Regional Office in a friendly and helpful mannerAnswer and direct incoming calls firmwide alongside Klingner’s other administrative assistantsManage all incoming and outgoing mailOrganize the Burlington Regional Office, order supplies, and provide daily administrative and routine clerical assistance to all staff membersSchedule meetings and organize travel arrangements, as neededAssist the Accounting Department with filing, creating contract and billing files, scanning documents, and project closeoutsSupport design teams by proofreading reports for grammar, spelling, punctuation, and format before distribution to clientsWork with professional staff to post project bids to an online plan room and assist with construction phase documentationMaintain project files, including hard copies and electronic formatsScanning existing paper project documents and saving to electronic formatGeneral cleaning of main work areasSupport staff by ordering lunch as needed for various meetingsPlan and organize office and project-specific outings and eventsPerform other duties as needed NOTE: This is a full-time position with the hours of 8:00am – 5:00pm. Qualifications High School diploma or equivalent required; 2+ years of college is preferred2 years of experience in a secretarial, administrative assistant, or project coordinator position is preferredProficient in all Microsoft Office applications, particularly Microsoft Excel and WordExperience working with Wildix phone systems software is a plus, but not requiredExcellent verbal and written communication skills are required (including grammar, punctuation, proofreading, spelling, interpersonal, and telephone)Strong organizational skills, efficient time management, and a great ability to understand task directions is essential in this roleAbility to work and meet deadlines in a fast-paced environment with competing prioritiesMust have a professional disposition and present a business casual appearanceKnowledge of the A/E industry is a plus Salary Range: $19-$23 The above salary range is industry standard and based on candidate qualifications. This position is not eligible for immigration sponsorship. The Perks At Klingner, we offer excellent benefits, career growth opportunities, and a competitive salary depending on experience. Mentor / Mentee opportunitiesProfessional development assistanceHealth insurance (three coverage options available)Vision and dental insuranceVPTO, sick leave, and 7.5 paid holidays401(k) retirement savings plan with employer matchHealth savings and Flexible SpendingPartial Paid Maternity LeaveYearly Wellness reimbursementBonus opportunitiesReferral programTuition reimbursement Applying is easy – Simply complete the Initial Interest Form below.That’s okay! We’re always looking for experienced professionals who want to work in our wheelhouse of expertise. We welcome you to apply today.