Office Assistant - Bldg Bookkeeper

Essential Duties And Responsibilities

• Enter purchase requests and make purchases as directed.
• Prepare purchase orders and invoices to be paid.
• Call in orders when purchase orders are returned from the central office.
• Prepare and make deposits.
• Handle building substitutes by making calls to request subs for absent teachers.
• Count all money collected by teachers for field trips, snacks sales, etc and deposit into proper accounts.
• Balance building budget and all activity accounts.
• Relieve staff for lunch and assist in answering telephones as needed.
• Handle payroll and complete staff absence(s) through AESOP.
• Request and handle building door cards.
• Enter requisitions for maintenance on building and grounds.
• Help fill out and distribute forms for staff meetings, faculty in-services, parent teacher conferences, and open house.
• Fill postage machine, maintain and upgrade, and deliver daily mail to teacher boxes as needed.
• Handle fines and lost books.
• Adequately assist students and parents that enter the office.
• Prepare monthly report of all vendors who do not charge sales tax and send to central office.
• Perform any other related duties as required or assigned.

  Qualifications

  • To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily.
  • The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Education And Experience: High school, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc, plus 12 to 18 months related experience and/or training or equivalent combination of education and experience.
  • Software Skills Required: Mastery: Alphanumeric Data Entry, Advanced: 10-Key, Intermediate: Spreadsheet, Basic: Accounting, Contact Management, Word Processing/Typing

    Additional Information

    The Bentonville School District is committed to having an academic and work environment in which all students and employees are treated with respect and dignity. Harassment of any type will not be tolerated. All employees will follow all State and Federal laws including, but not limited to, HIPAA and FERPA laws.

    Physical Activities

    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
    • While performing the functions of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, talk or hear; occasionally required to stand, walk, reach with hands and arms
    • The employee must occasionally lift and/or move up to 10 pounds.

    Environmental Conditions

    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
    • The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.
    • The employee must occasionally lift and/or move up to 10 pounds.