Office Assistant

Responsibilities

• Aid the Support Services team with processing and distributing mail, packages, and courier runs.
• Support the Records team with file management, including entering records into a records management system, sending and receiving boxes to and from off-site storage facilities.
• Operate high-volume copy/fax machines to duplicate documents, books, and other papers as needed, including binding and finishing.
• Scan and upload documents to electronic format.
• Provide daily backup receptionist coverage, including answering phones, greeting clients and visitors.
• Coordinate and respond to service calls for various office equipment.
• Prepare offices for new personnel, including making name plates, stocking with supplies, etc.
• Purchase and maintain inventory of all office consumable supplies, including office and kitchen supplies.
• Process vendor invoices through ChromeRiver.
• Set up and breakdown conference rooms, maintain cleanliness of kitchen/break room/common areas, place meal orders, load/unload dishwashers, and other housekeeping duties.
• Assist attorneys and support staff on various projects and events.

Requirements

• College degree and law firm experience preferred.
• Possess exceptional customer service skills with high attention to detail.
• Ability to work independently and flexibly in a fast-paced, deadline-driven environment.
• Computer skills in MS Outlook, Word, and Excel required.
• Must be able to push, pull, and lift up to 50 lbs.
• Must have valid driver's license and available vehicle to conduct daily courier runs.
• Punctuality and satisfactory attendance are imperative.

Qualifications

Not specified.

Skills

Not specified.

Benefits

Not specified.

Pay

Not specified.

Schedule

25 hours per week, Monday - Friday, 12:00 P.M. - 5:00 P.M.