Office Assistant

About the role

This role will answer the telephone and schedule patients for both Careplex and Obici. Will also assist callers or those making varied inquiries by email or mail with any requests for information, directing more complex matters to colleagues as necessary. Use standard office software to carry out basic formatting of letters, memoranda, and routine reports. Open and distribute mail and use form letters or emails to respond to routine requests. Conduct data entry into company systems, and review and verify the information to ensure accuracy and accessibility. Maintain appointment calendars and reserve meeting rooms, following detailed instructions to arrange business meetings efficiently. Organize own work schedule each day in line with changing priorities.

Responsibilities

• Answer the telephone and schedule patients for both Careplex and Obici.
• Assist callers or those making varied inquiries by email or mail with any requests for information, directing more complex matters to colleagues as necessary.
• Use standard office software to carry out basic formatting of letters, memoranda, and routine reports.
• Open and distribute mail and use form letters or emails to respond to routine requests.
• Conduct data entry into company systems, and review and verify the information to ensure accuracy and accessibility.
• Maintain appointment calendars and reserve meeting rooms, following detailed instructions to arrange business meetings efficiently.
• Organize own work schedule each day in line with changing priorities.

Requirements

• One year prior administrative or clerical experience (Strongly Preferred)

Qualifications

• HS Diploma or Equivalent

Skills

• Standard office software
• Data entry
• Appointment scheduling
• Mail handling
• Basic report writing

Benefits

• Caring For Your Family and Your Career
• Medical, Dental, Vision plans
• Adoption, Fertility and Surrogacy Reimbursement up to $10,000
• Paid Time Off and Sick Leave
• Paid Parental & Family Caregiver Leave
• Emergency Backup Care
• Long-Term, Short-Term Disability, and Critical Illness plans
• Life Insurance
• 401k/403B with Employer Match
• Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
• Student Debt Pay Down – $10,000
• Pet Insurance
• Legal Resources Plan

Pay

Commensurate with experience

Schedule

Monday through Friday, 7am - 3:30pm