Office Assistant

Responsibilities

• Welcome visitors, answer incoming calls, and provide courteous assistance in English and Spanish at the front desk.
• Cook up appointment scheduling and help maintain calendars to support smooth day-to-day office operations.
• Prepare, scan, and organize documents while keeping paper and digital filing systems accurate and accessible.
• Enter information into office records and assist with routine correspondence, forms, and other administrative documents.
• Provide general clerical support across the office, including handling reception coverage and responding to basic customer or client inquiries.
• Help maintain a clean, orderly, and well-organized reception and work area for staff and visitors.
• Support team needs by taking on additional administrative tasks as priorities shift.

Requirements

• Fluency in both English and Spanish, with the ability to communicate clearly in speaking and writing.
• Prior experience in an office support, reception, administrative, or customer service position is preferred.
• Working knowledge of Microsoft 365 applications, including Outlook, Word, and Excel.
• Comfort using computers, entering data accurately, and learning new software or internal processes.
• Strong organizational skills with careful attention to detail and follow-through.
• Able to manage multiple responsibilities, adjust priorities, and maintain attention to detail in a busy office setting.
• A positive attitude, dependable attendance, and strong interpersonal communication skills.
• Willingness to learn through provided training and adapt to evolving job duties.

Qualifications

Fluency in both English and Spanish, with the ability to communicate clearly in speaking and writing.

Prior experience in an office support, reception, administrative, or customer service position is preferred.

Working knowledge of Microsoft 365 applications, including Outlook, Word, and Excel.

Comfort using computers, entering data accurately, and learning new software or internal processes.

Strong organizational skills with careful attention to detail and follow-through.

Able to manage multiple responsibilities, adjust priorities, and maintain attention to detail in a busy office setting.

A positive attitude, dependable attendance, and strong interpersonal communication skills.

Willingness to learn through provided training and adapt to evolving job duties.

Skills

• Microsoft 365 applications (Outlook, Word, Excel)
• Organizational skills
• Attention to detail
• Customer service
• Administrative support

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Lifetime life and disability insurance
• Access to company 401(k) plan

Pay

Compensation is commensurate with experience.

Schedule

The schedule is flexible and will be discussed during the interview process.