Office Assistant

About the role

We are seeking an entry level Office/ Accounting Assistant to join our team and play a crucial role in creating a positive office environment and being a representative of Marand Builders.

Responsibilities

• Greets customers and other guests
• Answers switchboard phone calls and directs calls to the appropriate person
• Delivers oral or written messages
• Furnishes employees with clerical supplies
• Opens, sorts, and distributes incoming mail, and collects, seals, and stamps outgoing mail
• Operates and maintains office equipment such as postage machine and photocopying machine
• Performs other related duties as assigned by management
• Aids the accounting department with billing requests and communication with subcontractors to gather necessary documents

Requirements

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
• Strong written, verbal, and interpersonal communications skills including ability to listen attentively and to communicate information clearly and effectively
• Demonstrated interpersonal, collaborative, and relationship-building skills; ability to interact positively with teammates at various levels across the company and customers
• Demonstrated ability to work well with cross-functional groups
• Willingness to take on a positive attitude and keep a solution-based and customer-focused mindset at all times
• Takes pride in quality of work and attention to detail
• Professional in-person and phone presence and etiquette
• Experience working with Microsoft Office

Physical Demands

• The individual typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties
• The employee is regularly required to sit, talk, or hear. Generally, the job requires 70% sitting, 15% walking, and 15% standing
• Frequently required to use repetitive hand motion, handle, or feel, and to stand, walk, reach, bend or lift up to 20 pounds
• Some offices contain an elevator, but one must be able to use stairs for fire drills and emergencies

Work Environment

• The noise level in the work environment is typical of that of an office
• Individuals may encounter frequent interruptions throughout the workday