Office Assistant

Responsibilities

• Own the front desk and reception areas: greet guests, employees, and vendors professionally, prepare conference rooms, and coordinate food and coffee for client meetings.
• Order and stock food, drinks, snacks, and supplies across all kitchens and the cafeteria; manage vendor relationships for grocery, Amazon, and water delivery orders.
• Sort and route all incoming mail, handle package intake, and coordinate outbound shipping via UPS/FedEx.
• Cookout team culture events: weekly team lunch, birthday celebrations, and baby showers: including ordering, budgeting, and scheduling.
• Aid with conference and event logistics: pack, ship, and track booth materials, swag, and travel logistics ahead of each deadline.
• Serve as backup to the Office Manager on select administrative and light-support tasks when they are unavailable.

Requirements

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Certifications in office administration or customer service (e.g., CAP – Certified Administrative Professional) are a plus.
• 1+ years in an office coordinator, administrative assistant, or hospitality-adjacent role.
• Nice to have: prior event planning, hospitality, or conference/trade-show logistics experience.
• Strong organizational and multitasking abilities: you can juggle daily, weekly, and event-based deadlines without dropping the ball.
• Clear, professional communication with guests, vendors, and internal teams.
• Comfortable with online ordering and vendor platforms, basic ticketing tools (e.g., JIRA), and team messaging tools (e.g., Slack).
• Trustworthy with sensitive responsibilities including mail handling, light banking support, and adherence to budget guidelines.
• Able to lift and move supplies and event materials (up to :25 lbs) and commit to full-time, on-site presence.