Office Assistant

Essential Duties And Responsibilities

• Answers incoming telephone calls in a friendly, knowledgeable and professional manner for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Provides support (e.g. photocopying, faxing, mailings, etc.) for the purpose of ensuring the efficient operation of the school.
• Processes and maintains a variety of manual and electronic documents files and records (e.g. emergency contact numbers, staff itineraries, work orders, time sheets, expense reimbursement requests, requisitions etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, schools, government agencies, parents, community, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability.
• Performs routine bookkeeping tasks to maintain campus budget records, including handling cash deposits for activity accounts, updating records, and processing purchase orders.
• Affixes assistance with court documents for truancy issues.
• Affixes assistance with PEIMS related records.
• Attends trainings for continuous job improvement as needed.
• Performs other duties as assigned.

Qualifications

• High school diploma required, relevant degree or certification is preferred.
• 1-2 years of successful work experience as an office clerk or in another clerical position preferred.
• Bilingual English/Spanish preferred.