Office Assistant

About the role

The Office Assistant plays an integral role in supporting the administrative team at our administration office. The position requires flexibility and adaptability in a fast-paced environment, making sound judgments, and executing tasks with minimal direction.

Responsibilities

• Implement and represent company policies and procedures accurately and enthusiastically
• Provide clerical and operational support to other administrative staff, contributing to the office's overall efficiency
• Contribute to a positive, safe, and ethical work environment
• General administrative work such as answering and routing phone calls, scanning, emailing, copying, data entry, and filing, while delivering high-quality customer service
• Develop and maintain schedules for behavior technicians and clients, balancing availability, client needs, and operational requirements
• Facilities management to include opening/closing duties, coordinating with vendors, ensuring proper functioning of all equipment, performing light janitorial duties, and ensuring overall safety/compliance of the facility in accordance with fire/OSHA regulations
• Aid in supply management, organization, and purchasing
• Aid in ongoing projects, anniversaries, special events, and planning as needed to support our admin initiatives

Requirements

• A high school diploma or equivalent
• Minimum of one year of previous administrative work
• Ability to pass a criminal background check and fingerprinting
• Reliable transportation with proof of auto insurance and a valid driver's license
• Proficiency in Microsoft Office suite
• Excellent verbal and written communication skills

Qualifications

• Experience using practice management software and scheduling
• Assertive and self-confident
• Problem solver
• Ability to maintain confidentiality
• Demonstrated reliability
• Excellent time management and organizational skills
• Bilingual
• Exhibits positivity, perseverance and teamwork

Benefits

Full compensation package includes:

• Health Insurance (60% contribution for full-time employees and their dependent on the base plan)
• Dental and Vision Insurance (60% contribution to the base plan)
• ASPCA Pet Insurance
• Life and AD&D Insurance
• Access to supplemental insurance benefits
• Employee Assistance Program (Available for Full-Time and Part-Time)
• Discounted Gym Membership for Employees and Friends & Family (Planet Fitness) (Available for Full-Time and Part-Time)
• 401(k) retirement plan (Available for Full-Time and Part-Time)
• Quarterly staff appreciation events (free lunch; staff celebrations and recognition) (Available for Full-Time and Part-Time)
• Employee Recognition Platform w/ rewards (Available for Full-Time and Part-Time)

Pay

Full-time, hourly, non-exempt position with a pay range of $20 - $22 USD.

Schedule

The position observes office hours Monday through Friday with the shift of 10:00am-6:30pm; no remote work is available for this position.

Company Values

We are committed to providing a positive and diverse workplace for all team members. California Autism Center and Learning Group is an Equal Opportunity Employer - Minority / Women / Disability / Veteran / Gender Identity / Sexual Orientation

California Consumer Privacy Act (CCPA) Disclosure

We are committed to upholding the privacy rights of California residents as stipulated by the California Consumer Privacy Act (CCPA). This disclosure provides detailed information about how we handle personal information in accordance with the CCPA.

To exercise any of these rights, please call the human resources department.