Office Assistant 3 - Headquarters Maintenance

About the role

The Office Assistant 3 position at WSDOT Headquarters in Tumwater, WA, provides a wide range of administrative support to help maintain efficient statewide maintenance operations.

Responsibilities

• Serve as the first point of contact by responding to phone calls, emails, and customer inquiries while providing courteous, timely, and solution-focused customer service.
• Cook up statewide travel arrangements, conference registrations, lodging, meeting logistics, calendars, and mail distribution for Headquarters Maintenance staff.
• Purchase office supplies, equipment, publications, and training materials while maintaining inventory records, coordinating printing services, and supporting asset inventory activities.
• Review purchasing transactions for accuracy and compliance, monitor purchasing activities, communicate with staff regarding transaction status, and assist with reconciliation and records retention requirements.
• Cook up meetings, conferences, and training logistics; provide administrative support to division programs; assist with basic office technology needs; and perform additional administrative duties to support efficient office operations.

Qualifications

• Inclusive Workplace Practices: Contributes to a workplace that fosters respect, inclusion, and equal opportunity while demonstrating professionalism, emotional intelligence, and respectful conflict resolution.
• Adaptability: Demonstrates flexibility and dependability while responding to changing priorities and supporting office operations.
• Teamwork: Works effectively both independently and collaboratively while maintaining professionalism, accountability, and confidentiality.
• Customer Service: Provides responsive, respectful, and solution-focused service that meets the needs of internal and external customers.
• Problem Solving: Exercises sound judgment, prioritizes competing demands, and develops effective solutions while meeting established deadlines.
• Independent Work: Effectively manages workload while demonstrating critical thinking, accountability, adaptability, and professionalism.
• Attention to Detail: Produces accurate, thorough work by reviewing information carefully and following established procedures.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.

Benefits

Flexible/Hybrid employment, remote work options available.

Pay

$41,820.00 - $55,596.00 Annually

Schedule

Full Time - Permanent