Office Assistant 2 Stores/Mail (NY HELPS)
headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes duties description (responsibilities), minimum qualifications (qualifications), additional comments (maybe about NY HELPS program, conversion, etc). There's no explicit Benefits, Pay, Schedule. So we should not include those sections. Also no "About the role" heading unless we have content. Could we treat the first paragraph as "About the role"? The posting starts with "Duties Description". That's responsibilities. Could we have a section "Responsibilities" with the duties. Then "Qualifications" with minimum qualifications and additional comments (NY HELPS, background investigation). Possibly "Requirements" could be same as qualifications but we need to decide. The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We should include only those with real content. Likely we have Responsibilities and Qualifications. Could also have Requirements (maybe same as qualifications). But we should not duplicate. The posting includes "Minimum Qualifications" and "Additional Comments". Those are qualifications. So we can put them under Qualifications. Could also have a short "About the role" summarizing? But we must not invent or summarize away detail. We could put a brief paragraph under About the role that is basically the first sentence? But that would be repeating content. Better to not include About the role if no explicit heading. The instruction: "Prefer a few substantive sections over many thin ones." So we can have two sections: Responsibilities and Qualifications.
We need to use - for any list of duties/requirements/benefits. The duties are a paragraph with multiple items separated by commas. Could we turn them into list items? The instruction: Use
- for any list of duties/requirements/benefits. The duties description is a list of duties; we can format as
- each duty. Let's parse:
"Receive, store and distribute goods, materials, equipment, office supplies and records in a stockroom, warehouse, records center, or commissary.
Load, unload and physically handle equipment, furniture, supplies, etc.
Supervise support staff that perform stockroom activities.
Maintain perpetual inventory records to monitor and control inventory stock levels.
Additional duties will be discussed in detail during the interview."
We can make each sentence a list item.
Qualifications: Minimum qualifications: Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer. Open to the Public: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) program. To be considered for an appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position, which are: One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping. This position may be designated 55 b/c and is subject to verification of applicant eligibility.
Additional Comments: For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. Upon one year of permanent appointment, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.
Background Investigation Requirements: All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information and may be required to pay any necessary fees. All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees. For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, or other applicable legally protected characteristics. We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from marginalized communities to apply. In furtherance of Executive Order 31 and OCFS’s mission to have a diverse workforce, all people with disabilities are encouraged to apply. All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned, and lived expertise, whole identities, and individual perspectives of our staff. Applicants of all backgrounds and experiences are encouraged to self-identify during the application process.
We need to remove boilerplate: EEO/equal-opportunity etc. The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we should strip the EEO paragraph and diversity statements? Those are EEO/equal-opportunity boilerplate. So we should remove that entire block starting with "The Office of Children and Family Services (OCFS) is an equal opportunity employer." through the end. Also remove "Background Investigation Requirements" maybe? That's not EEO but it's about background checks; it's substantive? It's about requirements for appointment. It could be considered part of qualifications/requirements. The instruction says we should preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep background investigation details as they are substantive. However, the EEO statement is boilerplate to remove.
Also remove duplicated lines: none.
We should not include application instructions (none present). Good.
Now format.
We need
for section headings. Use Responsibilities
then - ... etc. Then
Qualifications
then maybe - for list items? The qualifications are not a simple list but we can break into items: Transfer eligibility, NY HELPS program details, experience requirement, designation, background investigation, etc. Could also keep as paragraphs
. The instruction: Use
- for any list of duties/requirements/benefits, and
for prose. So for qualifications, if we treat as list of requirements, we can use
- . But some parts are prose sentences. Safer to use
for prose sections and
- for list items. We could split: Minimum qualifications (list) and Additional comments (prose). But we can also just use
for all qualifications prose. However instruction says use
- for any list of duties/requirements/benefits. If we don't make a list, it's okay to use
. We'll decide to use
for qualifications prose.
Thus output:
Responsibilities
- Receive, store and distribute goods, materials, equipment, office supplies and records in a stockroom, warehouse, records center, or commissary.
- Load, unload and physically handle equipment, furniture, supplies, etc.
- Supervise support staff that perform stockroom activities.
- Maintain perpetual inventory records to monitor and control inventory stock levels.
- Additional duties will be discussed in detail during the interview.
Qualifications
Minimum Qualifications: Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer. Open to the Public: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) program. To be considered for an appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position, which are: One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping. This position may be designated 55 b/c and is subject to verification of applicant eligibility.
Additional Comments: For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. Upon one year of permanent appointment, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.
Background Investigation Requirements: All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information and may be required to pay any necessary fees. All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees. For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable.
We removed EEO block.
Check for any duplicated lines: none.
We should not include any mention of Pay, Schedule, Benefits, Skills, About the role
- for any list of duties/requirements/benefits. The duties description is a list of duties; we can format as
- each duty. Let's parse:
"Receive, store and distribute goods, materials, equipment, office supplies and records in a stockroom, warehouse, records center, or commissary.
Load, unload and physically handle equipment, furniture, supplies, etc.
Supervise support staff that perform stockroom activities.
Maintain perpetual inventory records to monitor and control inventory stock levels.
Additional duties will be discussed in detail during the interview."
We can make each sentence a list item.
Qualifications: Minimum qualifications: Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer. Open to the Public: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) program. To be considered for an appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position, which are: One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping. This position may be designated 55 b/c and is subject to verification of applicant eligibility.
Additional Comments: For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. Upon one year of permanent appointment, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.
Background Investigation Requirements: All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information and may be required to pay any necessary fees. All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees. For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, or other applicable legally protected characteristics. We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from marginalized communities to apply. In furtherance of Executive Order 31 and OCFS’s mission to have a diverse workforce, all people with disabilities are encouraged to apply. All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned, and lived expertise, whole identities, and individual perspectives of our staff. Applicants of all backgrounds and experiences are encouraged to self-identify during the application process.
We need to remove boilerplate: EEO/equal-opportunity etc. The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we should strip the EEO paragraph and diversity statements? Those are EEO/equal-opportunity boilerplate. So we should remove that entire block starting with "The Office of Children and Family Services (OCFS) is an equal opportunity employer." through the end. Also remove "Background Investigation Requirements" maybe? That's not EEO but it's about background checks; it's substantive? It's about requirements for appointment. It could be considered part of qualifications/requirements. The instruction says we should preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep background investigation details as they are substantive. However, the EEO statement is boilerplate to remove.
Also remove duplicated lines: none.
We should not include application instructions (none present). Good.
Now format.
We need
for section headings. Use
Responsibilities
then- ... etc. Then
Qualifications
then maybe- for list items? The qualifications are not a simple list but we can break into items: Transfer eligibility, NY HELPS program details, experience requirement, designation, background investigation, etc. Could also keep as paragraphs
. The instruction: Use
- for any list of duties/requirements/benefits, and
for prose. So for qualifications, if we treat as list of requirements, we can use
- . But some parts are prose sentences. Safer to use
for prose sections and
- for list items. We could split: Minimum qualifications (list) and Additional comments (prose). But we can also just use
for all qualifications prose. However instruction says use
- for any list of duties/requirements/benefits. If we don't make a list, it's okay to use
. We'll decide to use
for qualifications prose. Thus output:
Responsibilities
- Receive, store and distribute goods, materials, equipment, office supplies and records in a stockroom, warehouse, records center, or commissary.
- Load, unload and physically handle equipment, furniture, supplies, etc.
- Supervise support staff that perform stockroom activities.
- Maintain perpetual inventory records to monitor and control inventory stock levels.
- Additional duties will be discussed in detail during the interview.
Qualifications
Minimum Qualifications: Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer. Open to the Public: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) program. To be considered for an appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position, which are: One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping. This position may be designated 55 b/c and is subject to verification of applicant eligibility.
Additional Comments: For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. Upon one year of permanent appointment, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.
Background Investigation Requirements: All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information and may be required to pay any necessary fees. All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees. For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable.
We removed EEO block. Check for any duplicated lines: none. We should not include any mention of Pay, Schedule, Benefits, Skills, About the role
- for any list of duties/requirements/benefits. If we don't make a list, it's okay to use
- for list items. We could split: Minimum qualifications (list) and Additional comments (prose). But we can also just use
- . But some parts are prose sentences. Safer to use
- for any list of duties/requirements/benefits, and
- for list items? The qualifications are not a simple list but we can break into items: Transfer eligibility, NY HELPS program details, experience requirement, designation, background investigation, etc. Could also keep as paragraphs
- ... etc. Then
- each duty. Let's parse:
"Receive, store and distribute goods, materials, equipment, office supplies and records in a stockroom, warehouse, records center, or commissary.
Load, unload and physically handle equipment, furniture, supplies, etc.
Supervise support staff that perform stockroom activities.
Maintain perpetual inventory records to monitor and control inventory stock levels.
Additional duties will be discussed in detail during the interview."
We can make each sentence a list item.
Qualifications: Minimum qualifications: Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer. Open to the Public: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) program. To be considered for an appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position, which are: One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping. This position may be designated 55 b/c and is subject to verification of applicant eligibility.
Additional Comments: For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. Upon one year of permanent appointment, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.
Background Investigation Requirements: All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information and may be required to pay any necessary fees. All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees. For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, or other applicable legally protected characteristics. We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from marginalized communities to apply. In furtherance of Executive Order 31 and OCFS’s mission to have a diverse workforce, all people with disabilities are encouraged to apply. All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned, and lived expertise, whole identities, and individual perspectives of our staff. Applicants of all backgrounds and experiences are encouraged to self-identify during the application process.
We need to remove boilerplate: EEO/equal-opportunity etc. The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we should strip the EEO paragraph and diversity statements? Those are EEO/equal-opportunity boilerplate. So we should remove that entire block starting with "The Office of Children and Family Services (OCFS) is an equal opportunity employer." through the end. Also remove "Background Investigation Requirements" maybe? That's not EEO but it's about background checks; it's substantive? It's about requirements for appointment. It could be considered part of qualifications/requirements. The instruction says we should preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep background investigation details as they are substantive. However, the EEO statement is boilerplate to remove.
Also remove duplicated lines: none.
We should not include application instructions (none present). Good.
Now format.
We need