Office Assistant 1 (Stores / Mail)

Responsibilities

• Verify correct account codes for data entry
• Verify locations in Data Viewer
• Answer phones and take messages
• Print labels and complete paperwork when issuing parts; stamp and file paperwork when completed
• Perform daily spot checks on maintenance and equipment inventory; pull reports and count stock items to verify against reports
• Verify deliveries to ensure quantity orders have been received
• Confirm Purchase Orders of items belong to Albany Division
• Match and review manufacturer part numbers to ensure correct parts are delivered
• Sort and distribute materials
• Deliver items using a forklift or van
• Restock shelves and maintain clean, neat, and orderly shelves and stockroom
• Mop floors, vacuum office, and remove trash and cardboard as needed
• Take periodic physical inventory and maintain perpetual inventory records
• Operate a motor vehicle/forklift (requires a clean Class D license)
• Routinely lift and/or carry heavy items and perform tasks requiring reaching, bending, standing, and walking for long periods

Requirements

• Fingerprinting is required
• Must be legally eligible to work in the United States at the time of appointment and throughout employment
• Must produce documents verifying identity and authorization to work in the U.S. as required by federal law
• Must possess or obtain a clean Class D driver’s license

Qualifications

Minimum Qualifications:

• Fingerprinting is required

Transfer Qualifications for Current State Employees:

• Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 6 or above, eligible for transfer under Section 70.1 of the NYS Civil Service Law

NY Helps Minimum Qualifications:

• No minimum education or experience requirements for this title
• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) and may be filled via a non-competitive appointment (no examination required, but candidates must meet minimum qualifications)
• Employees hired under NY HELPS may later have their non-competitive status converted to competitive status without examination
• While serving in an NY HELPS title, employees may participate in any promotion examination for which they are qualified

Benefits

• Extensive benefits package, including paid time off and sick leave incentive
• Membership to the NYS Retirement System
• 90% tuition assistance
• Free onsite employee parking

Pay

The salary range for this position includes:

• Base Pay: $17.16 (hiring rate) up to $24.80 (job rate)
• Recruitment & Retention Pay: $3.37