Office Assistant 1 (NY HELPS)

About the role

The incumbent of this position will perform duties consistent with the standard for this title in the Transportation Maintenance Residency Office. As such, the selected candidate will process transactions; maintain records, documents, and information; and produce correspondence, reports, charts, etc. Incumbents must be able to read, understand and apply procedures, rules and regulations and laws.

Responsibilities

• Sort and distribute mail
• Maintain records and files
• Answer telephones and appropriately respond to or refer inquiries made by employees, vendors, and customers
• Perform record keeping for the Adopt-A-Highway program
• Enter travel vouchers for employees within the County
• Assist the Program Aide in the administration of the Residency program, which may include Personnel, Purchasing, and Training activities such as:
  • Hiring and promoting employees and conducting employee orientations
  • Assisting with ordering supplies, purchase orders, and vouchers
  • Reviewing employees’ time in LATS to ensure flex time, overtime, recalls, meal allowance, and leave times are correct; then sending approved MMS records to the Time and Attendance system
• Serve a role within the Incident Command System to support the department’s response to regional and statewide emergency situations

Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). To be considered for appointment through NY HELPS or 55-b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

• There are no minimum education or experience requirements for this title
• Candidates may also be qualified for permanent competitive appointments if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law

Skills

• Excellent written and oral communication skills
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook