Office and Payroll Manager
About the role
We are seeking an experienced Office and Payroll Manager to support our team at Tarkett Sports Construction—Northwest, a leading expert in construction management services for projects of all sizes. Reporting to Kelly Fitzpatrick, the Office and Payroll Manager will oversee payroll, accounts payable, employee administration, compliance, and daily office operations to support the efficient functioning of the organization. This role is based on-site at the West Linn, Oregon office.
Tarkett Sports Construction is part of Tarkett Sports, a world leader in sports construction and surfacing, pioneering innovations that have reshaped entire industries. Our team consists of the most experienced and knowledgeable experts in the field, delivering superior customer experience at every stage of the project.
Responsibilities
- Payroll & Employee Administration
- Process payroll for 25-30 employees, including payroll reporting, tax remittances, and certified payroll requirements.
- Administer employee benefits, including healthcare, 401(k), and PTO programs.
- Maintain employee records, including safety training documentation.
- Accounting & Compliance
- Manage accounts payable for vendors and suppliers.
- Review and reconcile invoices, field tickets, expense reports for credit cards, and supporting documentation.
- Perform cost coding and ensure pricing, quantities, and vendor documentation are accurate.
- Maintain COIs, W-9s, and other compliance-related records.
- Office Operations
- Oversee day-to-day office administration and act as a key liaison between field and office teams.
- Travel to jobsites weekly to pick up documentation and support operational needs; reliable vehicle required.
- Support Project Managers with invoicing and force account documentation.
- Manage office supplies, company orders, and equipment maintenance records.
Requirements
- 3-5 years' related industry experience.
- Experience in payroll administration and employee benefits management.
- Knowledge of accounts payable, invoice reconciliation, and cost coding.
- Familiarity with certified payroll and compliance documentation is an asset.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Proficiency with payroll, accounting, and Microsoft Office applications.
- Strong communication skills and the ability to work effectively with employees, vendors, and project teams.
Benefits
- A culture built on teamwork, respect, and entrepreneurial spirit.
- Leadership that invests in your growth and career development.
- Opportunities to take on new challenges, cross-train, and expand your skillset.
- Recognition and rewards for your contributions and achievements.
- A fast-paced, sports-driven environment where your work makes an impact.
- Benefits Package including healthcare and matching retirement savings plan.
- Paid time off.
Additional offerings may apply and will be discussed during the hiring process.
About Us
Tarkett Sports is a world leader in sports construction and surfacing, providing architectural design, full-scope construction services, and a comprehensive portfolio of industry-leading sports surfacing solutions. Trusted by leading programs at every level, we deliver a seamless turnkey experience for our clients with over 80,000 installations worldwide and 25+ years of experience.
- EcoVadis Platinum Medal - recognizing top 1% global performance in sustainability excellence.
- Goal Zero - commitment to diverting job site and manufacturing waste from landfill.
- Industry-leading manufacturing systems certified to ISO 9001 (quality), ISO 14001 (environmental), and ISO 45001 (health & safety).
- Leading recycling and material regeneration through two owned and operated facilities.