Office and Facilities Administrator

Position Summary

Reporting to the Executive Administrative Supervisor, the Office & Facilities Administrator will support the dynamic work environment in our Chicago location which is home to ofi’s North America headquarters (HQ).

Position Responsibilities

• Greets all ofi and external visitors and directs them to the appropriate staff member(s) and/or meeting rooms.
• Answer calls and direct inquiries to the appropriate staff member.
• Maintain the company directories.
• Cook up with office management to prepare for upcoming meetings and events.
• Ensure appropriate spacings, support, and refreshments are available.
• Ensure proper functioning of the office, safety, and security by being the primary interface with the building management, work orders, and engagements with site vendors, and manage certificates of insurance related to the site and its vendors.
• Manage and direct facilities staff in building management, coordinating with various service providers, managing maintenance schedules, and addressing any facility related issues promptly.
• Troubleshoot any issues related to facilities and housekeeping.
• Aid in making hotel, conference, restaurant, and catering arrangements and pre and post event support.
• Create and edit event invitations, office announcements, and flyers.
• Cook up with all office related vendors.
• Address any maintenance issues and scheduling of services.
• In coordination with site leadership, lead employee engagement initiatives and events.
• Serve as building liaison with security and building management.
• Perform other duties as assigned.

Position Requirements

• A high school diploma is required. Some college is preferred.
• Two to three years of Office Administration or related experience is required. Candidates with a Bachelors’ degree may substitute degree for three (3) years of the required experience.
• Strong communication skills, both verbal and written are required.
• Strong customer service orientation with great people skills will be required.
• A strong understanding of computer systems and applications including Microsoft Office Suite is required. Previous experience with SAP is a plus.
• A proven ability to handle multiple competing demands while ensuring deadlines are met is required.
• Excellent organizational skills are required.
• Demonstrated initiative is required.

Benefits

ofi provides employees with a comprehensive & competitive benefits package that is designed to support your career, health, and future. A Rewarding Career Awaits!

Pay

The pay for this role ranges from $25-31/hour and is based on the position responsibilities and geographic location. Actual pay within this range may be determined based on the candidate's experience, qualifications, and/or other determining factors.