Office Administrator I General Administrative

Purpose

Responsible for performing a variety of general administrative and office operations support activities.

Essential Duties And Responsibilities

• Serves as office receptionist.
  • Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
• Prepares routine correspondence, office forms and/or other business related documents.
  • Data entry/retrieval functions.
• Handles Incoming and Outgoing mail and interoffice communications.
  • Maintains calendars and makes travel reservations.
• May perform office supply inventory and replenishment services.
  • Arranges meetings and conferences.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers.
  • Attends periodic safety meetings as required.
  • May recommend changes to improve safety procedures.

Minimum Requirements

• High school diploma or General Education Degree (GED) and one (1) year of administrative or related experience; or an equivalent combination of education and experience.
• Bilingual in English and Spanish.

Competencies

• Customer service skills
• Good verbal and written communication skills
• Ability to apply common sense understanding to carry out written or oral instructions
• Proficiency in Microsoft Office Suite

Work Environment / Physical Activity

• Generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.