Office Administrator at PrepNet Virtual Charter Academy

Duties And Responsibilities

• Maintain and update bookkeeping at the school and be accountable for the accounting process, including Purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits.
• Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students.
• Answer phones, direct questions and inquiries, and distribute mail.
• Ensure that security procedures are strictly followed.
• Accurate use of facilities work order system.
• Inventory management for grant-funded assets.
• Health and Safety Compliance, including maintenance of the following documents:
• Processing of insurance claims.
• Order and maintain supplies as needed for office and school staff.
• Complete purchase requisitions for supplies, books, and materials.
• Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership.
• Minimal travel required.

Qualifications

• Possess an Associate Degree and/or 2-4 years’ experience in Office or School-related administrative position.
• Proficient with Microsoft Office products.
• Respond to common inquiries or complaints from parents.
• Communicate and work effectively with Students, Parents, Principal and Teachers.
• Strong verbal and written communication skills.