Office Administrative Specialist II 2026-01575

About the role

The Wyoming Department of Health, Aging Division, seeks a disciplined and detail-oriented professional to serve as an Office Administrative Specialist II within the Healthcare Licensing and Surveys (HLS) Business Office. This role involves providing critical administrative oversight and technical support in a lead role to ensure the integrity of healthcare facility certifications and state licensure records.

Responsibilities

• Maintains comprehensive electronic filing systems and executes precise data entry.
• Executes essential research to support provider certification records.
• Produces formal correspondence and specialized reports unique to the HLS mission.
• Facilitates efficient daily operations by performing receptionist duties, providing management support, and coordinating office-wide administrative tasks.
• Serves as a professional liaison for the agency, utilizing excellent oral and written communication skills to interface effectively with department staff and external stakeholders.

Requirements

• Two or more continuous years of receptionist and administrative support experience in a business office setting.
• Two or more years of experience using Microsoft Office and Google Suite products.
• Accurate data entry skills.
• Knowledge of applicable computer applications, specifically Microsoft Office products and Google Suite.
• Knowledge of records processing and maintenance procedures and systems.
• Knowledge in the preparation of complicated documents.
• Knowledge and understanding of the agency and each respective division/program.
• Knowledge of applicable federal, state, and local laws, codes, regulations, and policies, technical processes, and products related to the department.
• Ability to monitor and track multiple deadlines.

Qualifications

• Preference will be given to applicants with an Associate's Degree (typically in Business).
• Experience with two or more years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I.
• Knowledge of applicable computer applications, specifically Microsoft Office products and Google Suite.
• Knowledge of records processing and maintenance procedures and systems.
• Knowledge in the preparation of complicated documents.
• Knowledge and understanding of the agency and each respective division/program.
• Knowledge of applicable federal, state, and local laws, codes, regulations, and policies, technical processes, and products related to the department.
• Ability to monitor and track multiple deadlines.

Skills

• Accurate data entry.
• Excellent organization, multitasking, and time management skills.
• Ability to maintain and track various workflow processes.

Benefits

The State of Wyoming offers a comprehensive benefits package including:

• Comprehensive health, dental, and vision insurance.
• Paid vacation, sick leave, FMLA, and holidays.
• Retail plans that help you build a secure future.
• Flexible schedules and work-life balance options.
• Meaningful work that makes a difference for Wyoming communities.
• MUCH MORE!

Pay

The pay range for this position is TBD.

Schedule

The schedule for this position is TBD.