Office & Administrative Coordinator Chicago NW Suburbs

Job Description Office & Administrative CoordinatorLocation: Chicago Northwest Suburbs (onsite 5 days per week) Pay: 55,000 to 60,000 Position SummaryA growing manufacturing company is looking for a hands-on Office & Administrative Coordinator to keep the office running and support the executive team. You will own the office, manage executive expenses and travel, welcome candidates and visitors, and plan company events. What Makes This Role Different This is a working manufacturing environment, not a corporate tower. There is no dedicated facilities staff, so this role handles everything from restocking supplies to cleaning up the kitchen to basic fixes as they come up. You will need a reliable car. Runs for supplies, team lunches, or a birthday cake are part of the week. Key Responsibilities:Office ManagementOwn the office. Order and pick up supplies, keep the kitchen, common areas, and workspaces clean and presentable, and handle hands-on facilities needs. Greet visitors and set up workspace for employees visiting from other locations. Executive SupportSupport the executive team with expense reports in Concur and detailed itineraries for extended international business trips. Run errands for leadership and help with occasional personal requests. This role does not include calendar management. Travel & Visitor ManagementBook safe, comfortable hotels and transportation for visiting teams and guests, including extended stays, and be their go-to contact while they are in town. Recruiting CoordinationHelp schedule interviews, greet candidates on arrival, and order lunch for interview teams, so every candidate has a professional and welcoming experience. Events Plan company events such as the holiday party and summer picnic, and make sure lunch is ready for leadership meetings and town halls. Qualifications Qualifications 5+ years of experience as an Office Manager, Executive Assistant, or in a similar role preferred. Experience managing executive expenses in Concur or a similar system. Experience coordinating international travel and building detailed itineraries. Proficient in Microsoft Word, Excel, and Outlook. Comfortable with hands-on work. No task is too small. Takes initiative: finds work instead of waiting to be asked, and handles requests with discretion. Polished and professional with executives, candidates, and visitors. Reliable transportation and a valid drivers license required. Associates Or Bachelors Degree Preferred, Or Equivalent Experience. Why is This a Great Opportunity: No two days look the same. Much of this role is defined, but there is real room to shape it. If you are the kind of person who finds what needs doing and does it, you can build this job into what you want it to be. Salary Type : Annual Salary Salary Min : $ 55000 Salary Max : $ 60000 Currency Type : USD