Office Admin / Sales Assistant

About the Role

We are looking for a Project Coordinator to work across sales, administration, and production to help turn sold projects into finished products. You will ensure what is installed reflects what the client purchased, on time and on budget. This role consolidates responsibilities currently spread across several people and departments. You will interact with all stakeholders, identify and solve problems, suggest and improve processes, and keep projects moving.

This role is for someone who can learn our processes, understand each group's needs, and take ownership. If you see inefficiencies or better ways to do things, we want to hear about it. This position is about thoughtful and sustainable improvement, not maintaining the status quo. We expect you to take responsibility seriously and work independently.

Responsibilities

• Own project success rather than simply passing tasks from one person to another.
• Communicate across the company, including sales, admin, production, and management.
• Assist salespeople with CAD, design, pricing, and answering questions or solving problems.
• Review sold contracts and designs for completeness and accuracy.
• Translate contract and design information into clear requirements for production.
• Develop cut lists for manufacturing.
• Track inventory and order required materials, components, and accessories.
• Identify potential problems before they reach production.
• Help minimize waste, errors, rush orders, and unnecessary costs.

Skills and Qualities

You might have experience in CAD, design, manufacturing, production, purchasing, estimating, project coordination, or something completely different. What matters more is how you approach work. We’re looking for someone who is:

• Curious and capable.
• Organized and detail-oriented.
• Willing to take ownership and responsibility.
• Skilled at problem-solving and working with people.
• Interested in finding better ways to get things done.