OCCUPATIONAL HEALTH & SAFETY SPECIALIST - EMPLOYEE HEALTH

Responsibilities

• Serve as the organization's operational owner for occupational health and safety compliance, including OSHA, state, and accrediting body requirements.
• Maintain all required OSHA documentation and reporting, including OSHA 300/300A logs, exposure records, and annual submissions.
• Ensure required postings, documentation retention, and record accuracy are maintained in accordance with regulatory standards.
• Prepare, coordinate, and support audits, inspections, and regulatory inquiries, including document production, tracking findings, and ensuring closure of corrective actions.
• Own initial workers compensation injury reporting workflows, including intake, documentation accuracy, and timely submission.
• Maintain the system of record for work related injuries, illnesses, and safety incidents.
• Partner with Risk, HR Operations, and Employee Health to ensure data integrity, trend reporting, and compliance (without providing clinical care).
• Produce recurring and ad-hoc reports related to injury frequency, severity, and trends.
• Administer and track vaccination compliance requirements, including onboarding, annual campaigns, exemptions, and documentation.
• Cook up respiratory protection and fit-testing compliance, including scheduling, records management, and audit support.
• Maintain compliance tracking systems and dashboards, ensuring real-time visibility for leadership and regulators.
• Escalate non-compliance and gaps to leaders and Employee Health management for resolution.
• Develop and maintain dashboards and reports related to OSHA metrics, vaccination compliance, exposures, and safety trends.
• Support leadership, committee, and board-level reporting with accurate and defensible data.
• Identify reporting gaps, process failures, and compliance risks, recommending corrective actions and process improvements.
• Develop, maintain, and standardize SOPs and workflows for occupational health and safety compliance activities.
• Ensure clear delineation of responsibilities between Employee Health clinical staff and compliance/reporting functions.
• Support enterprise safety committees with documentation, metrics, and regulatory updates.
• Serve as a subject-matter resource for leaders and departments on occupational health and safety compliance requirements.
• Partner with Employee Health to transfer and centralize compliance work, reducing clinical administrative burden.
• Cook up coordination with HR Operations, Risk, Facilities, and Legal as needed to meet regulatory obligations.

Qualifications

• Strong working knowledge of OSHA and workplace safety regulations.
• High attention to detail with excellent documentation and record-keeping skills.
• Ability to manage complex compliance workflows independently.
• Strong analytical and reporting capabilities.
• Proficiency in Microsoft Office and reporting systems.
• Ability to handle sensitive and confidential information in compliance with HIPAA and organizational standards.
• Experience in an office setting and working with excel required.
• Experience in occupational health, safety compliance, regulatory reporting, or healthcare operations preferred.