Nursing Staffing Coordinator/Caregiver Trainer

At Community First Solutions, our care teams depend on the right people being in the right place at the right time. As a Staffing Coordinator/Caregiver Trainer, you'll play a vital role in supporting our nursing team through scheduling, onboarding, and caregiver training—helping ensure residents receive exceptional care every day.

Why You'll Love Us

• Mission-Driven Culture: At Community First, we put people first—always. Our mission is to serve with excellence and care, helping others live their best lives.
• Meaningful Impact: Your work directly supports resident care by ensuring our nursing team is fully staffed, trained, and prepared for success.
• Career Growth Opportunities: We invest in our employees through professional development, mentorship, and tuition reimbursement opportunities.
• Employee Recognition: Recognition and referral bonus programs!
• Benefits: Paid Time Off can be taken once accrued with no waiting period, competitive insurance coverages that include a zero co-pay medical plan and more!

Why We'll Love You

• You thrive in a fast-paced environment and can confidently balance multiple priorities.
• You are highly organized and enjoy solving scheduling challenges.
• You communicate clearly and build positive relationships with employees at all levels.
• You take initiative and proactively identify staffing needs before they become problems.
• You maintain confidentiality and professionalism when handling sensitive employee information.
• You have strong attention to detail and enjoy keeping processes organized and accurate.
• You are dependable, flexible, and willing to step in when the team needs you most.
• You enjoy coaching and helping new caregivers build the skills and confidence they need to succeed.

Responsibilities

• Coordinates the scheduling of staff to maintain the staffing standards as designated.
• Finds coverage for any open shift as necessary.
• Assists in all aspects of managing use of agency staffing including working to find employee coverage first and reducing agency use.
• Maintains complete list of agency staff not allowed to return to any of the three buildings, and ensures they are not scheduled to work.
• Monitors absenteeism and tardiness of employees and makes follow up with Director of Health and Wellness.
• Schedules and coordinates new employee orientation in coordination with the Director of Health and Wellness.
• Completes all skills audits for new Caregivers prior to them taking assignment by themselves.
• Ensures all Caregivers have received First Aide Training.
• Ensures all new hire paperwork for new nursing hires is completed and scanned to HR.
• Utilize all communication processes set up including scheduling text groups and email groups.
• Monitors and administer PTO, floating holiday, sick pay, holiday pay, and other non-productive pay appropriate for each employee’s balance in each of those benefit areas. Includes managing holiday rotation.
• Adjust and manage staffing daily in response to facility census changes.
• Maintains employee phone lists and updates weekly with all new hires and status changes.
• Maintains confidentiality of employee health and personal concerns.
• Answers nursing staff employees’ scheduling emails in a timely manner.
• Coordinates the distribution and acknowledgment of receipt of changes in policies, procedures, non-confidential forms, employee handbook, etc. as requested by Human Resources and nursing department administration.
• Embraces the company’s Always Behaviors each and every day as we serve our clients, colleagues, and community.
• All other duties as assigned and/or appropriate to the position.

Requirements

• Education: High School Diploma.
• Experience: At least two years prior medical offices experience including scheduling preferred. Experience using Paycor or other payroll/scheduling system is helpful.
• Specialized knowledge, skills, or abilities: Computer experience required, specifically proficient in Microsoft Word and Excel, must be skilled at multi-tasking and paying attention to fine details.

Schedule

Full-time, Monday - Friday, 8:00 AM - 4:30 PM (on-call responsibilities required outside business hours and every other weekend as needed).

Pay

Salary, starting at $48,000.00/year, based on experience.