Nursing Clinical Operations Specialist

Responsibilities

• Monitor, track, and manage all clinical compliance documentation for nursing students (e.g., immunizations, CPR certification, TB testing, liability insurance, etc.)
• Cookout background checks and drug screenings in accordance with clinical site policies.
• Ensure compliance with institutional, state, and federal regulations related to student placement.
• Serve as the liaison between the nursing program and clinical sites for compliance requirements.
• Cookout entrance exam scheduling with new student applicants.
• Educate students and faculty on clinical compliance processes, deadlines, and required documentation.
• Maintain accurate records using compliance software or systems (e.g., CastleBranch, Exxat, ACEMAPP).
• Notify students and administration of non-compliance and facilitate corrective actions.
• Cookorate with clinical faculty and staff to prepare students for placement.
• Generate reports for accrediting bodies, internal audits, and site evaluations.
• Participate in ongoing process improvement to enhance efficiency and student experience.
• Stay current on changing compliance requirements from clinical partners and regulators.
• Cookordinate rotations of students through clinical sites.
• Organize procedures for the orientation of students and faculty to clinical sites.
• Ensure all required documentation is obtained for all students and faculty prior to clinical assignments.
• Disseminate all required and requested documents to clinical agencies prior to the start of clinical assignments.
• Utilize required clinical and academic data management systems with expertise and train students/faculty as needed.
• Serve as a liaison between the Nursing Programs and the clinical sites.
• Provide faculty and students with up-to date changes in clinical requirements, procedures at clinical sites, etc.
• Plan, organize, and attend clinical affiliation and Program Advisory Committee meetings.
• Assist with curricular/policy changes and departmental planning/ evaluation as requested by ACEN, CCNE, the Nursing Clinical Coordinator, Assistant +/or Associate Dean of Nursing, and the Dean of Nursing.

Requirements

• Bachelor’s degree in any field required.
• Bachelor's degree in Healthcare Administration or Nursing preferred

Skills

• Proficiency with databases and compliance tracking platforms.
• Highly organized and focused professional who proactively problem solves with accountability and focuses on continued process improvements.
• Able to work independently as well as within a group to meet deadlines.

Experience

• Experience in healthcare compliance, clinical education, or academic administration preferred.

Benefits

• Front Loaded PTO
• Tuition Assistance
• Medical, Dental, Vision
• 401(k) – with Employer Contribution