Nuclear Document Control & Records Management (DCRM) Specialist

Key Responsibilities

• Administer document lifecycle processes, including creation, review, approval, release, revision, and archival.
• Cross-functional document reviews with Engineering, Quality Assurance, Licensing, and Operations.
• Ensure proper version control, document traceability, and configuration management practices.
• Maintain controlled document distribution through the EDRMS.
• Support implementation and ongoing administration of the EDRMS platform (Forged Ops).
• Configure and maintain document workflows, approval routing, metadata structures, and access controls.
• Establish and enforce document naming conventions, classification systems, and folder structures.
• Partner with the DCRM Manager to continuously improve system functionality, usability, and compliance.
• Process, organize, and maintain quality assurance records in accordance with NQA-1 requirements.
• Ensure records are complete, accurate, and audit-ready at all times.
• Manage records retention, storage, retrieval, and disposition processes.
• Support audit preparation and response activities related to document control and records.
• Document Editing & Formatting
• Perform structured editing and formatting of documents to ensure clarity, consistency, and professional presentation.
• Apply standardized formatting across procedures, work instructions, forms, and program documents.
• Provide technical editing support for engineering deliverables including specifications, test plans, inspection documents, and drawing packages.
• Ensure documents align with established templates, style guidelines, and document control requirements prior to approval and release.
• Engineering Program & Supplier Coordination
• Support transmittal tracking and document exchange between internal engineering teams and external suppliers.
• Coordinate documentation requirements across design engineering, project teams, and supply chain as deliverable volume grows.
• Maintain visibility into outstanding document actions, review cycles, and deliverable status.
• Aid in records volume management as fabrication, testing, and construction activities increase.
• Template & Controlled Content Development
• Develop and maintain standardized templates for procedures, work instructions, forms, and QA records.
• Support creation of structured, programmatic documentation for non-technical content areas.
• Ensure formatting consistency and compliance with internal and regulatory standards.
• Program & Cross-Functional Support
• Interface with Engineering, QA, Licensing, and Operations teams to support documentation needs.
• Support documentation workflows for corrective actions, nonconformances, and related quality processes.
• Assist in integrating document control processes with training program requirements.
• Promote a culture of documentation discipline, consistency, and continuous improvement.

  Required Skills And Experience

  • 3–7+ years of experience in document control, records management, or QA support within a regulated industry.
  • Hands-on experience working within an EDRMS or enterprise document management system.
  • Familiarity working within a NQA-1 compliant program, 10 CFR 50 Appendix B, or equivalent quality assurance standards.
  • Experience managing controlled documents, workflows, and records lifecycle processes.
  • Experience developing templates, forms, and structured documentation frameworks.
  • Strong document editing, formatting, and quality review skills (e.g., Microsoft Word, templates, styles, structured formatting).
  • Ability to maintain communication and stakeholder engagement in a virtual and hybrid team environment.
  • Ability to work independently in a fast-paced, evolving environment.
  • Experience in nuclear, advanced energy, or highly regulated environment.
  • Must be a U.S. person eligible to meet DOE Export Control requirements under 10 CFR 810.

  Desired Skills And Experience

  • Experience supporting QA programs, corrective action programs (CAP), or audit readiness efforts.
  • Familiarity with training program coordination and document-controlled training environments.
  • Experience working in startup or high-growth engineering organizations.
  • Proficiency with engineering software tools and AI-enabled platforms.

  Key Competencies

  • Systems Thinking – Ability to design, manage, and continuously improve documentation processes as an integrated program, not a collection of isolated tasks.
  • Organizational – Experience on structured teams functioning across engineering disciplines, quality assurance, and external partners to support project objectives.
  • Attention to Detail – Commitment to accuracy, formatting consistency, and compliance in all document control activities.
  • Adaptability/Resilience – The capacity to adjust actions, strategies, and behaviors in response to unexpected or ambiguous situations, learning and pivoting quickly.
  • Stakeholder Influence – Builds trust and alignment across internal teams, regulators, and partner organizations on documentation standards and requirements.
  • Decision-Making – Balances process rigor with practical execution needs; uses judgment effectively in a dynamic, first-of-a-kind engineering environment.