NM - Administrative Assistant

About the role

The Administrative Assistant I supports Burrell College of Osteopathic Medicine's organizational health initiatives, focusing on enhancing leadership, promoting clarity of purpose, improving communication, and reinforcing a respectful, purpose-driven culture. This role is key to fostering a healthy, high-performing organization that values integrity, transparency, and collaboration.

Responsibilities

• Attend required assigned departments and assigned committee meetings, assist with preparing agenda, and take minutes as necessary.
• Support and back up other AA staff on 1 - 2 small committees depending on assignment and availability of other AA staff.
• Work with designated supervisors to maintain departmental budgets to ensure proposed expenditures are within budget prior to expense, work with finance on budget revisions and maintain faculty CME funds.
• Provide administrative support, tasks include, but not limited to; answer telephones; serve as the initial point of contact for the department; provide information and direction to students, faculty/staff, and visitors; and resolve a range of administrative problems and inquiries.
• Schedule and coordinate meetings, special events, interviews, appointments, and travel arrangements for faculty/staff as requested.
• Serve as a liaison with other departments.
• Aid other personnel with generating student rosters, check-in/out students, follow ups with students as requested.
• Compose correspondence, prepare agendas, itineraries, presentations, and a variety of departmental reports.
• Process purchase requisitions and reimbursements for assigned departments and assist other departments as requested.
• Maintain departmental office supplies inventory and order supplies as needed to ensure adequate supply.
• Distribute mail.
• Ensure the proper operation of office equipment and ensure it is in good working order.

Requirements

• This position is Non-Exempt.
• This position reports to the Chair of Anatomy in collaboration with the Chair of OMM.
• This position starts at $18.63 per hour, depending on experience.
• The selected candidate must have a High School Diploma or GED.
• The selected candidate must have two (2) years of experience related to standard duties.
• The selected candidate must have strong working knowledge of Microsoft Office applications.
• The selected candidate must have basic competency with Adobe Acrobat.

Qualifications

• Attention to detail.
• Good communication skills, written and oral, to communicate effectively with members of the college and be able to communicate workloads and time constraints to multiple stakeholders.
• Ability to multitask in a fast-paced environment.
• Demonstrate good customer service skills and email/phone etiquette.
• Ability to maintain the confidentiality of information and data.
• Strong organizational and planning skills that reflect the ability to prioritize competing demands and complete action items efficiently with minimal supervision.
• Ability to interact with individuals from different cultures and professional backgrounds, and exercise good “people skills” verbally and in writing.

Skills

• Basic competency with Adobe Acrobat.

Benefits

N/A

Pay

This position starts at $18.63 per hour, depending on experience.

Schedule

Typical Monday through Friday, 8 am-5 pm. Occasionally require early morning, evening, and weekends for special events.