Night Shipping and Receiving Coordinator

The Job: What You’ll Be Doing

As a Shipping/Receiving Coordinator, you will manage the flow of inbound and outbound orders as carriers arrive on campus. This role works closely with Warehouse Supervisors, Leads, and the Customer Service Center (CSC) team to ensure efficient operations and accurate inventory management.

• Managing carrier arrivals and ensuring timely turnaround
• Scheduling inbound and outbound appointments
• Processing Bills of Lading (BOLs) and inbound paperwork
• Maintaining accurate inventory records
• Generating required documentation for carriers
• Communicating exceptions or deviations to Operations leadership
• Answering phone calls and corresponding with customers as needed

What You Need to Land This Role

• Education
• Experience & Skills
• Licenses / Certifications
• Travel Requirements
• Physical Requirements
• Behavioral Expectations

Education: High School Diploma or GED required. Bachelor’s degree preferred.

Experience & Skills: General office skills with the ability to multitask, proficiency with Outlook, Teams, and general computer systems, willingness to participate in company training programs, 1–2 years of experience in shipping, receiving, or warehouse operations preferred.

Licenses / Certifications: None required

Travel Requirements: None

Physical Requirements: Light lifting (under 20 lbs), ability to stand for 2–4 hours, minimal freezer exposure (as needed), office-level noise environment, accurate vision for computer and general office work

Behavioral Expectations: Be Humble, Stay Hungry, Live Smart

A Day in the Life (Includes but Not Limited To)

• Treat drivers with courtesy and respect
• Ensure orders are Load Verified prior to shipping
• Notify Supervisors or Operations Managers of any issues or discrepancies
• Process orders and resolve complaints professionally and promptly
• Answer phones and greet visitors
• Perform scheduling and clerical duties
• Complete other duties as assigned by management

What You Can Expect From Us

• Work Environment: Fast-paced, challenging environment with opportunities for growth
• Schedule: Although these are the estimated range of daily hours for this shift, it is important to note that there is NO DEFINED END TIME for this role. We end the day when the work is completed.

- Monday: 12 PM - Close (around 8 PM)

- Thursday: 6 PM - Close (around 3AM)

- Friday: 6 PM - 6 AM

- Saturday: 6 PM -5 AM

Benefits

• Medical, Dental, & Vision Insurance
• Paid Time Off (PTO)
• 401(k) with company match
• Team member recognition programs

Reporting Structure

• Reports to: Operations Manager, Cold Storage
• Direct Reports: None