NHÂN VIÊN HÀNH CHÍNH NHÂN SỰ

About the role

This position combines human resources and office administration responsibilities to support company operations and employee management.

Responsibilities

• Human Resources:
  • Manage and update employee records and labor contracts, handling procedures for resignations, appointments, dismissals, and adjustments.
  • Create and delete employee email accounts; reconcile email lists.
  • Monitor timekeeping, annual leave, and employee benefits.
  • Communicate company regulations, policies, and HR guidelines to all employees; address HR-related inquiries.
  • Organize internal activities such as birthdays, holidays, training, and company trips.
  • Prepare and submit documentation for labor changes, social insurance, health insurance, unemployment insurance, business licenses, work permits, and visas.
  • Report labor changes periodically; compile monthly social insurance contributions; manage sick leave, maternity leave, insurance settlements, and health insurance cards; reconcile monthly reports for the labor department.
  • Update and advise on changes in labor policies or laws.
  • Perform other HR-related tasks as needed.
• Recruitment:
  • Develop recruitment plans based on company needs.
  • Execute recruitment tasks: posting job ads, screening resumes, conducting initial interviews, and onboarding new hires.
• Office Administration:
  • Manage office assets, equipment, and facilities.
  • Ensure the office is clean, organized, and tidy.
  • Safeguard and use the company seal for document certification as required.
  • Review and compile incoming invoices; track expenses, cash advances, and payments; retrieve bank statements; update financial information; and report cash flow.
  • Assist with ordering office supplies, beverages, taxis, flights, hotels, printer ink, etc.
  • Provide important documents upon request by management.
  • Handle photocopying, printing (e.g., name cards, envelopes), scanning, notarization, document certification, translation, and spiral binding.

Requirements

• Bachelor’s degree with at least 2 years of experience in a similar role.
• Female, aged 25–35.
• Proficiency in reading and understanding English.
• Strong communication, problem-solving, and organizational skills.
• Basic knowledge of labor laws and HR-related regulations.
• Detail-oriented, meticulous, honest, and responsible.

Benefits

• Negotiable salary based on qualifications and experience.
• Performance-based bonuses.
• Allowances for transportation and phone usage as per company policy.
• In-depth training on AI and product knowledge.
• Support with sales materials, product demonstrations, and technical team assistance.
• Annual leave and full participation in health insurance, social insurance, and Bao Viet insurance.
• Annual health check-ups and company trips.
• Participation in company parties (e.g., team meals, birthday celebrations).

Schedule

Monday to Friday, 08:30 AM to 17:30 PM. Weekends off.

Location

32/34 Cao Thắng, Ward 5, District 3, Ho Chi Minh City.