Nestucca Valley District Office Manager

Qualifications

• A minimum of a high school diploma or equivalent.
• Secretarial experience, including office management, administration and record keeping.
• Knowledge of general operation of a school district and the administrative assistant duties.
• Ability to interact in a positive and professional manner with students, staff, parents, community members, contractors, consultants and trades people, while demonstrating sensitivity to cultural, ethnic, gender and religious diversity.
• Ability to exercise confidentiality, diplomacy, and independent judgement.
• Keyboard and Word processing with speed and accuracy.
• General accounting skills.
• Knowledge or ability to learn about first-aid procedures and proper methods of dispensing medications.
• Excellent organizational and time management skills with the ability to accomplish multiple complex assignments under short timelines and with multiple interruptions.
• Ability to remain calm and supportive when dealing with difficult people or emergencies.
• Ability to take initiative and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail.
• Ability to quickly learn frequently used software and online programs used in the performance of job responsibilities, such as student records, personnel records, accounting, and purchasing.

Essential Functions

• Provides administrative assistance to the Superintendent; managing their calendar, responding to communication as appropriate and providing operational day-to-day support on their behalf.
• Manages the district office, phone, email account, conference room calendar, office supply inventory and district mail run.
• Supports the district office staff with administrative and confidential work in District Operations, Human Resources, and the Business Office.
• Composes, edits and prepares technical and complex documents, correspondence, special reports and material of a confidential nature.
• Human Resources document management support.
• Food Service meal count document support and site monitoring tracking.
• Oversee maintenance and compliance of District Emergency Handbook and procedures.
• Serve as point of contact for inter-district transfer student applications and tracking.
• Reconcile Superintendent credit card.
• Packing slip input support.
• Manage the credit card check out sheet.
• Manage and book district staff travel arrangements.
• Process volunteer and coach background checks ensuring approved volunteer list is up to date.
• Serves as primary contact and liaison between the district staff and students, teachers, parents, staff, district, and community.
• Answers district phone line and greets/welcomes visitors to the K8/NVSD District office.
• Processes facility use requests and manage facility calendar.
• Stores district injury and DHS reporting documentation.
• Plans, coordinates and executes school-wide staff appreciation events, and procures supplies and catering as needed for professional development.
• Successfully uses software and online programs to monitor and maintain essential records regarding students, personnel, accounting, work orders and other areas as required.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• The employee is regularly required to talk or hear.
• The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl.
• May involve lifting/carrying objects weighing up to 30 pounds.
• May have exposure to bodily fluids due to student injury or illness.