Music Admission Coordinator, Part-Time

Responsibilities

• Assists with the development of a strategic recruitment plan to increase the quantity and quality of applicants in each respective music degree program and ensemble, as well as potential markets for expansion
• Utilizes ILMEA all-state student lists for identifying prospective students on specific instruments or for specific programs, including composition, music education, jazz studies, and summer camps
• Maintains effective communication with internal campus partners and external constituencies, keeping them apprised of recruiting-related developments and soliciting feedback for improvement
• Buils and analyzes reports and creates summaries to share with supervisor and internal partners
• Recruits prospective students and manages their path from interest to matriculation
• Collaborates with the Office of Admission on revisions to music admission and recruitment materials and manages the inventory of promotional and other supplies for events
• Researches, plans, promotes and implements major music recruitment events, such as open houses, visit days, auditions, festivals, summer camps, and more, collaborating with internal partners as appropriate
• Collaborates with all event stakeholders and synthesizes that information into a cohesive vision and plan for event logistics and aesthetics
• Utilizes CRM to coordinate music visits, events, and communication for students
• Attends clinics and conferences, and visits high school music programs to promote the Music Department
• Coordinates visit days for music faculty, including for online or in-person clinics at high schools, lessons, ensemble visits, campus tours, and more
• Oversees the planning and execution of in-person music clinics, tours, and Admission-related events coordinated by admission counselors and staff
• Hires, trains and supervises student employees for the Music Department
• Maintains a budget, ensuring fiscal responsibility and appropriate stewardship of departmental resources
• Responds to inquiries and handles correspondence with prospective students in a timely and effective manner

Requirements

• Minimum Qualifications: Bachelor's degree
• Strong verbal and written communication skills
• Prior experience in a music department, admission office, or comparable sales or marketing experience
• Demonstrated experience in event coordination and logistics management, including the ability to manage multiple responsibilities and projects, such as campus visit schedules, audition days, and itineraries simultaneously and skillfully
• Proficiency with standard administrative tools, including Microsoft Office, scheduling platforms, and communication management systems