Multi-Site Resident Services Coordinator

About the role

Harbor Group Management Company is a multi‑billion dollar real estate investment and property management firm. As we continue to grow, we are looking for passionate, goal‑oriented, creative individuals with an entrepreneurial spirit and great communication skills. Harbor Group is dedicated to outstanding customer service and providing an exquisite living experience for our residents.

The Multi‑Site Resident Services Coordinator is responsible for maintaining two or more properties. The Resident Services Coordinator (RSC) plays a key role in enhancing resident satisfaction and retention in a multifamily community by delivering exceptional service, managing resident programs and communication, and supporting daily operations. This role serves as a primary point of contact for residents, working collaboratively with the Property Manager, Leasing Specialists, and the broader site team to ensure a vibrant, welcoming, and well‑organized living environment.

Responsibilities

• Serve as the primary contact for resident support, addressing concerns and resolving issues with professionalism and urgency.
• Greet residents, prospects, and guests, ensuring a positive first impression and providing assistance or tours as needed.
• Coordinate and support the resident move‑in and move‑out processes, including scheduling elevator/load‑in times and guest suite reservations.
• Manage and log package deliveries, ensuring timely resident notifications.
• Monitor and maintain amenity spaces, ensuring they are clean, stocked, and “tour‑ready” at all times.
• Plan, execute, and promote engaging resident events, programs, and community‑building initiatives using common areas and amenity spaces.
• Develop monthly resident communications such as newsletters, event calendars, and flyers; manage resident portal postings.
• Maintain strong relationships with local vendors, businesses, and service providers to offer relevant resources and exclusive resident opportunities.
• Respond to and monitor the community email account, collaborating with the team to ensure timely communication and follow‑up.
• Support leasing and marketing efforts to meet property goals by assisting with tours, maintaining marketing materials, and contributing to strategy.
• Provide input on event budgets and manage program‑related expenses to align with budgetary goals.
• Maintain accurate and current resident call lists and distribute resident notices as needed.
• Serve as a liaison between residents and the Property Manager, escalating issues and sharing feedback as appropriate.
• Perform additional duties or job functions safely as required by Harbor Group Management Company.

Qualifications

• High School Diploma or equivalent.
• Minimum one year of experience in leasing, sales, or customer service; property management experience preferred.
• Excellent organizational and communication skills with the ability to manage multiple tasks and deadlines in a fast‑paced environment.
• Proficient with Microsoft Office; property management software experience is preferred.
• Creative mindset with the ability to design and implement engaging community events and experiences.
• Customer‑service oriented with the ability to interact professionally with residents and vendors.
• Availability to work occasional evenings or weekends for resident events.
• Valid driver’s license required (for operating golf carts if applicable).

Benefits

• Competitive salaries & bonuses
• Medical, dental & vision plans
• 401(k) plan with employer matching contributions
• Paid time off (PTO) & 10+ paid holidays
• Paid parental leave
• Paid birthday off (multifamily)
• Flexible spending accounts
• Company‑paid long‑term disability
• Company‑paid life insurance
• Short‑term disability
• Health savings account with employer contributions
• Pre‑tax commuter benefit (corporate)
• Wellness perks
• FinFit financial wellness program
• Legal resources
• Employee apartment discount
• Employee referral program
• Employee assistance program
• Tuition reimbursement
• Insta Pay eligible
• Volunteer & community service opportunities
• Employee recognition & awards

Harbor Group Management is a veteran‑friendly, equal‑opportunity employer.