MTS Executive Project Manager

This role serves as a senior-level administrative and project coordination professional supporting the Chief School Administrator and the overall operations of the Muckleshoot Tribal School. It ensures complex projects, governance processes, and executive-level functions are planned, tracked, and completed accurately and on time, combining advanced executive support with long-range project monitoring and follow-through.

Responsibilities

• Works closely with the Chief School Administrator to plan, prepare, conduct, and follow up on all Muckleshoot Tribal School Commission meetings.
• Develops, publishes, and distributes meeting agendas for all regularly scheduled and special MTS Commission meetings.
• Records detailed and accurate meeting minutes for MTS Commission meetings and prepares executive summaries highlighting key actions and decisions.
• Contacts MTS Commissioners prior to meetings to confirm attendance and ensure quorum requirements are met.
• Tracks all action items resulting from MTS Commission meetings and monitors progress through completion.
• Independently monitors projects and action items from initial development through formal adoption by Tribal Council Resolution.
• Maintains comprehensive tracking systems to ensure no assigned actions or projects lapse or are delayed.
• Works closely with the Chief School Administrator to develop, review, and refine policies and procedures supporting effective school operations.
• Coordinates preparation of materials and documentation for Executive Committee for Education meetings.
• Plans and prepares work sessions and retreats for the MTS Commission and MTS Administrative Team.
• Compiles, organizes, and distributes briefing materials required for leadership discussions and decision-making.
• Coordinates all student, chaperone, and staff travel activities in collaboration with school administrative offices, ensuring travel documentation, schedules, and logistics are complete, accurate, and timely.
• Assists the Chief School Administrator with compiling, organizing, and analyzing data related to K–12 standardized testing and academic performance, and prepares reports and summaries as requested.
• Supports preparation and execution of annual staff training and in-service programs for MTS employees, coordinating logistics, materials, schedules, and documentation.
• Accurately records, reviews, and reports MTS Commissioner timesheets in coordination with payroll requirements and maintains records related to Commissioner service, attendance, and compensation.
• Assists with planning, coordination, and execution of the Muckleshoot Tribal School end-of-year celebration event and coordinates staff recognition activities, including tracking years-of-service milestones in five-year increments.
• Prepares presentation materials for MTS Commission, Executive Committee for Education, and other required educational presentations, including slide decks, briefing documents, and supporting materials.
• Provides executive-level administrative support to the Chief School Administrator, including scheduling, correspondence, and document preparation.
• Manages calendars, meeting schedules, and coordination of leadership commitments and obligations.
• Prepares draft correspondence, reports, resolutions, and formal communications as directed.
• Maintains organized records of governance documents, reports, meeting materials, and official correspondence, ensuring confidential information is handled with discretion.
• Responds to sensitive inquiries professionally and exercises sound judgment in all communications.
• Coordinates information flow between leadership, committees, and school administrative functions, anticipating administrative needs and proactively addressing issues.
• Supports the overall mission, values, and educational objectives of the Muckleshoot Tribal School.
• Performs related executive, administrative, and project coordination duties as assigned to support school operations.
• May be expected to perform a wide range of office and field duties from time to time to support the Tribe’s commitment to community service and well-being.

Requirements

• Bachelor’s degree in education administration, project management, business administration, or a closely related field.
• Ten (10) years of progressively responsible experience providing executive-level administrative support, project coordination, or program management.
• Preferred: Five (5) years of experience supporting senior leadership or governance bodies in an educational or governmental environment.

Skills

• Advanced organizational and prioritization skills across complex workloads.
• Clear professional written and verbal communication skills.
• High-level project tracking and follow-through capability.
• Strong discretion and confidentiality handling skills.
• Effective coordination across administrative functions.
• Advanced document preparation and records management skills.
• Ability to independently manage multiple high-level priorities simultaneously.
• Ability to interpret complex information and summarize accurately.
• Ability to maintain accountability across long-term projects.
• Ability to communicate professionally in sensitive situations.
• Ability to adapt quickly to changing leadership needs.
• Ability to exercise sound judgment under minimal supervision.
• Knowledge of educational governance structures and administrative processes.
• Knowledge of school operations policies and procedural frameworks.
• Knowledge of records management and documentation standards.
• Knowledge of meeting coordination and executive reporting practices.
• Knowledge of confidential information handling requirements.
• Knowledge of administrative systems and office technologies.

Physical Requirements

• Frequent sitting while working at a desk or computer for extended periods.
• Regular use of vision for reading, reviewing documents, and computer-based tasks.
• Frequent verbal communication and attentive listening during meetings and discussions.
• Manual dexterity for keyboarding, handling documents, and routine office tasks.
• Occasional walking, standing, reaching, and light lifting of materials up to 25 pounds.
• Primarily an office setting with minimal exposure to physical hazards.
• Occasional evening or extended hours may be necessary to support meetings and school-related events.