MSAP - Departmental Budget Analyst Elevate

Position Purpose

Analyzes, verifies, coordinates, and reconciles MSAP budgets to ensure the maximized use of resources; complies with local, state, and federal fiscal requirements. Focuses on compiling and generating data relevant to program development and budget accountability. Collaborates with teachers, administrators, vendors, and the school system's Purchasing and Budget departments to track encumbrances and invoices to facilitate the reconciliation of accounts and to ensure effective use of resources to improve student performance.

Minimum Qualifications

• Considerable knowledge of generally accepted accounting practices and principles;
• Considerable knowledge of working with contracts;
• Considerable knowledge of Microsoft Office, specifically Word and Excel;
• Google Apps;
• Strong skills in budget, purchasing, and procurement procedures;
• Critical thinking and problem-solving skills;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to operate accounting systems for data management, problem resolution, and information research;
• Ability to meet deadlines;
• Ability to proofread documents and prepare clear and comprehensive reports;
• Ability to exercise independent initiative to perform both original and recurring assignments, and exercise judgment in the absence of clear directives;
• Ability to establish and maintain effective working relationships with school system staff, external agencies, vendors, and the community.

Education, Training, and Experience

• Associate’s degree from a regionally accredited college or university in business, accounting, or related field;
• AND Five years of experience in finance, accounting, or related field;
• OR An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

Certification and License Requirements

• None

Preferred Qualifications

• Bachelor’s degree from a regionally accredited college or university in business or accounting;
• Knowledge of Wake County Public School System (WCPSS) financial systems and processes;
• Experience working with Oracle based accounting systems.

Essential Duties and Responsibilities

• Analyzes, verifies, coordinates, and reconciles MSAP budgets to ensure the maximized use of resources;
• Collaborates with teachers, administrators, vendors, and the school system's Purchasing and Budget departments to track encumbrances and invoices to facilitate the reconciliation of accounts and to ensure effective use of resources to improve student performance.
• Initiates, prepares, and processes all budget-related transactions (e.g., transfers, amendments, purchase orders, travel, direct pays, etc.) including obtaining the budget manager’s signature, verifying available balances, identifying new account codes, resolving discrepancies, assigning transaction numbers, verifying data, distributing documents, and maintaining a file of all transactions.
• Affords assistance in the preparation and tracking of contracts and applicable routing documents; including the purchase order requisition and required certifications.
• Reviews MSAP related contracts to ensure compliance with local, state, and federal laws and regulations.
• Prepares, processes, and analyzes budget reports on a monthly basis for department administrators as well as reports for internal and external agencies.
• Reconciles all MSAP account activity with Oracle general ledger.
• Affords assistance in the preparation of budget development materials.
• Performs all duties and responsibilities in accordance with WCPSS Finance Manual standards, Board of Education policies, and state and federal laws and regulations.
• Performs other related duties, as assigned.

Work Environment/Physical Requirements

• This job operates in a professional office environment and has a noise level of mostly low to moderate.
• This role routinely uses standard office equipment such as computers, scanners, and copiers.
• The position, at times, must be able to come into direct contact with school system staff, students and the community.
• Work is considered light physical work, requiring the exertion of up to ten pounds of force.