MS Student Records Specialist

Primary Purpose

Maintain & report on student registration, attendance, and cumulative records.

Education / Certification

High School Diploma or GED.

Special Knowledge / Skills

• Knowledge of Skyward Student Accounting System, including Job Submission & DART Report Production Systems.
• Knowledge of PC including Microsoft Office products, especially Word and Excel.
• Knowledge of TREx Records Exchange Program.
• Excellent organizational skills.
• Ability to multi-task.
• Good interpersonal and communication skills.
• Must be able to communicate well with parents, teachers, administrators, and other campus & district staff members.
• Methodical/logical/analytical skills.

Experience / Other Requirements

• Ability to speak Spanish is preferred.
• General office experience required.
• Work experience in a school office is preferred.
• Experience with Skyward is preferred.
• General knowledge of student registration & attendance accounting guidelines is preferred.

Major Responsibilities And Duties

• Distributes rosters for substitute teachers and makes necessary calls to ensure there are substitutes for all teachers.
• Enters jobs in SubFinder as needed.
• Distributes tardy slips for late students and enters appropriate codes into Skyward system.
• Assures that attendance is reported by all teachers and makes changes or corrections as needed.
• Runs and verifies daily attendance reports, enter absence codes for all absences.
• Updates and maintains enrollment totals for class rosters and campus.
• Handles miscellaneous telephone, written and walk-in requests from administrators, teachers, students, parents and other visitors.
• Collections appropriate documentation from campus visitors and distributes to appropriate personnel.
• Makes student contact changes and informs appropriate personnel.
• Prints and distributes progress reports to teachers.
• Sends absence and tardy warning letters to appropriate parents.
• Runs and reconciles Cycle Attendance Reports and Principal’s report as needed.
• Responsible for entering all student data and any updates into Skyward.
• Obtains and maintains proof of residence for all new and returning students.
• Registers and enrolls new students throughout the school year as needed.
• Withdraws students as needed throughout the school year.
• Maintains appropriate student files and respond to requests for student information.
• Runs miscellaneous reports as requested for campus faculty or administrators.
• Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records.
• Other duties as assigned.