Ministry Events Coordinator

Purpose and Scope

The Ministry Events team supports member-leaders by delivering high-quality experiences, timely correspondence, and bringing expertise that ensures alignment with the Association’s policies, procedures, and vision. The Ministry Events Coordinator serves the Association by ensuring the services and products delivered reinforce the vision of The Gideons International, balancing spiritual preparation and practical ministry.

Leadership Support

• Initiates and drives the production process of digital and print resources requested by the Auxiliary Advisory Committee and the International Auxiliary Cabinet.
• Maintains event inventory including registration supplies, preschool supplies, road cases, re-usable signage, decorations, etc., replacing and disposing as necessary.

International Convention

• Coordinates the development of the registration platform ensuring it launches on time and contains all needed content.
• Distributes various registration reports regularly and as needed.
• Ensures the timely posting of event resources before and after each event.
• Captures and reports on the usage of the registration platforms by regional associations.

Regional Conferences & Conventions

• Coordinates communication between the event registration developer and the leaders of regional events maintaining an accurate log of users.

Local Events

• Coordinates the development of the registration platform ensuring it launches on time and contains all needed content.
• Ensures the timely posting of event resources before and after each event.
• Coordinates closely with the Program Committee Secretary to ensure deliverables are initiated and completed on time.

Working Relationships

• Reports To: Sr. Manager, Ministry Events & Auxiliary People Management
• Works Closely With: Director, Sr. Event Planner, Event & Program Planner & other TGI Headquarters Staff

Essential Knowledge, Skills, And Training & Development

• Follows verbal and written instructions
• Excellent communication and interpersonal skills
• Read and understand contracts with clients and service providers
• Multitask efficiently
• Creative thinking and problem solving
• Identifying and solving problems for clients
• Advanced written and oral communications skills

Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Stand, walk, sit, talk, and hear.
• Close vision required.

Climate-Controlled Office Environment

• 8-hour workday
• Variations in work volume sometimes require extended working hours

Travel

• Minimal, but must be available to travel for International Convention in July, site-visits as needed, professional development.

Minimum Qualifications

• Associate’s degree in hospitality or event management or equivalent experience
• 1-3 years of project management or event planning experience
• PC experience, especially in Microsoft Office applications
• Successful completion of a drug and background screen

Job Description

• This Job Description is for general purposes and guidelines only and should not be considered all-inclusive.
• Neither does the receipt of this job description constitute an employment contract.
• Furthermore, it should be known that this list of job requirements is subject to change without written notice.