Mgr -Office

Job Summary

The Manager - Office is responsible for overseeing the day-to-day operations of an office, including managing administrative staff, coordinating office activities, and ensuring efficient office procedures. They may handle budgeting, scheduling, and office maintenance tasks, as well as liaising with other departments and external stakeholders. The Manager - Office I plays a key role in ensuring the smooth functioning of the office and supporting the overall goals of the organization.

Maintains office services

• Organizes office operations and procedures
• Safeguards mail distribution
• Assigns and monitors clerical functions
• Maintains deadlines

Designs and implements office policies

• Establishes standards and procedures
• Measures results against standards
• Makes necessary adjustments

Maintains professional and technical knowledge

• Attends educational workshops
• Reviews professional publications
• Establishes personal networks
• Participates in professional societies

Document Management System

• Implements and manages the designated document management system
• Develops recommendations for the new system
• Ensures the system is installed according to department requirements

Critical Competencies

• Attention to Detail
• Analytical Thinking
• Conflict Resolution
• Communication
• Interpersonal Savvy
• Responsive

Education and Experience

• High school diploma
• Some college preferred
• Experience as an event planner/office manager preferred

Knowledge, Skills, And Abilities

• Organizational Skills
• Keen attention to detail
• Able to establish a course of action for oneself and others
• Able to budget time, set priorities, and maintain an awareness of the relationship between activities
• Able to remain courteous and helpful when speaking with various employees and customers
• Able to work effectively as a team member and take the initiative to support others as needed
• Good command of English and grammatically sound written communications
• Able to identify issues and evaluate resolutions for a positive outcome
• Able to anticipate potential problems and follow up with appropriate action
• Able to determine when to handle inquiries or problems personally or who to refer them to
• Advanced proficiency in Google Suite (Gmail, Calendars, Sheets, Drive) and Microsoft Office (Word, Excel, and PowerPoint)
• Able to learn new systems proficiently and efficiently

Other Requirements

• Able to sit for long periods of time
• Contact with all employee levels of organization
• Gains trust by being honest, keeping promises, commitments, confidences, and acting consistently with their words

Skills

• Project Planning
• Execution
• Risk Management
• Stakeholder Communication
• Sets clear objectives
• Develops strategic plans
• Ensures alignment across teams to achieve organizational goals efficiently