Mgr, Event Planning & Strategy

Job Description

Leverages cross-functional partnerships within AdventHealth to enhance event planning efficiency.
Builds and fosters relationships with clients to identify their needs and ensure customer satisfaction through post-event surveys.
Sources and manages hotels and venues for international guests, staff, VIPs, and attendees, negotiating rates and contracts, as well as airfare, ground transportation, local staffing, and local vendors.
Books and coordinates arrivals and departures, meeting spaces with AV and F&B requirements, and social activities, including dinners and special events.
Procures and organizes all vouchers, tickets, credentials, and itineraries for confirmed services.
Develops measurement frameworks, tracks, and reports on KPIs for each event.
Proposes new ideas to improve the event planning and implementation process.
Negotiates with vendors to achieve the most favorable terms for goods and services.
Co-manages vendor relationships, including agencies, vendors, and caterers.
Requires three vendor quotes prior to selection and manages the preferred vendor list for the respective division.

Requirements

• Excellent communication skills (verbal and written)
• Flexibility and adaptability to change
• Strong attention to detail
• Highly organized with project-management experience
• Understanding of digital media trends and technology tools
• Able to work well within a team that is cross functional and located in different offices
• Proficient in the Microsoft suite of software (Word, Excel and PowerPoint)
• Experience working with hotel management, catering services and vendors
• Experience managing all aspects of larger meetings, events and conferences
• Experience with negotiating hotel/venue and vendor contracts
• Able to interface with senior executives and VIPs
• Able to work independently without supervision, be self-directed and demonstrate initiative
• Able to be creative and innovative
• Flexible schedule and some travel required during certain time periods

Skills

• Knowledge of new event industry-related trends and the use of CVENT technologies (or other relatable technology) for event registration
• Able to provide solutions to issues that arise in real-time
• Able to act as a subject matter expert on event planning and implementation

Additional Information

N/A

Physical Requirements

View physical requirements

Pay Range

$60,151.66 - $111,886.39