Metrology Coordinator

Key Responsibilities

• Develop and maintain master calibration and metrology schedules for all critical process, utility, laboratory, and analytical equipment across multiple sites.
• Cook up calibration timelines with manufacturing operations, maintenance teams, and project schedules to minimize production impact.
• Create and update annual/quarterly metrology plans, incorporating new equipment onboarding, shutdown windows, and technology transfer activities.
• Serve as the central coordinator between internal site teams, external calibration vendors, and service providers to ensure timely scheduling and execution of calibration, verification, and qualification activities.
• Track vendor performance, purchase orders, service contracts, and invoices related to metrology services.
• Facilitate cross-site communication for shared resources, equipment movement, and standardization of procedures.
• Maintain accurate and compliant metrology documentation, including calibration records, certificates, equipment hierarchies, and historical data in the CMMS (e.g., LLumin or equivalent).
• Ensure all records meet data integrity requirements (ALCOA+) and are audit-ready.
• Manage metrology databases, calibration due-date tracking, and overdue item escalations.
• Support regulatory inspections, internal audits, and client audits by preparing metrology documentation and status reports.
• Track and report key performance indicators (KPIs) such as calibration compliance rates, overdue calibrations, and program metrics.
• Generate monthly/quarterly dashboards and summary reports for site leadership and executive review.
• Aid in identifying opportunities to improve planning processes, automate scheduling/tracking, and enhance standardization across plants.
• Organize and maintain training records, SOPs, and metrology-related administrative files.
• Support capital projects, facility expansions, and new line qualifications through metrology planning and coordination activities.
• Handle general administrative tasks such as budgeting inputs for metrology services, spare parts inventory tracking, and travel coordination for vendor visits (estimated 15-25% travel).

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Engineering, Life Sciences, or a related field (or equivalent combination of education and experience).
• 4+ years of experience in planning, coordination, or administrative roles in a regulated pharmaceutical, biotechnology, or manufacturing environment (CDMO experience preferred).
• Strong background in scheduling, vendor coordination, and compliance documentation management.
• Familiarity with CMMS systems (LLumin preferred), calibration tracking tools, and basic metrology concepts.
• Excellent organizational, planning, and time-management skills with the ability to manage multiple priorities across sites.
• Strong attention to detail and proficiency in maintaining compliant documentation.
• Proficient in Microsoft Office Suite (especially Excel for scheduling and reporting) and data visualization tools.
• Solid understanding of GMP regulations and basic compliance requirements in pharmaceutical manufacturing.
• Effective communication and coordination skills; ability to work collaboratively in a matrix, multi-site environment.
• Project coordination experience and problem-solving mindset for administrative and logistical challenges.

Preferred Qualifications

• Experience supporting metrology or maintenance planning in aseptic manufacturing or fill-finish environments.
• Certification in project management (PMP), planning, or administrative processes.
• Familiarity with reliability programs, equipment qualification (IQ/OQ/PQ), or Lean/Six Sigma principles.
• Previous exposure to multi-plant operations in a CDMO setting.