Merchandise Sample Coordinator

Position Overview

The Merchandise Sample Coordinator plays a key role in supporting Burlington's merchant organization by managing the end-to-end sample merchandise process and reducing administrative workload for the Buying team. The primary goal of this position is to maintain an efficient, organized, and sustainable sample management process that allows merchants to focus on strategic business priorities and quickly respond to new opportunities. This role is responsible for coordinating the receipt, tracking, organization, storage, distribution, purging, and donation of merchandise samples, while also supporting meetings, corporate events, and other sample-related initiatives. The Merchandise Sample Coordinator serves as a central point of coordination, ensuring samples are managed effectively throughout their lifecycle and are readily available to support business needs.

Responsibilities

• Develop and maintain working relationships with cross-functional departments with a full understanding of the sample management process
• Manage and maintain assigned merchandising departments’ samples and storage areas by:
• Coordinating the receipt of merchandise samples from vendors/associates and the retrieval of samples from buyers’ storage areas
• Collecting, organizing, storing, mailing or donating samples according to business needs
• Managing weekly and monthly purge schedules and ensure compliance
• Provide support to buyers with special equipment requests (i.e., sample equipment- sample/rolling racks and/or grids) when setting up for strategy and product review meetings
• Aid Human Resources and buying teams with sample events (i.e., collect relevant samples to feature, set up and stage the spaces for items to be photographed and/or associates to purchase goods, breakdown displays and collect remaining samples to be donated to charity)

Requirements

• High school diploma required, college degree a plus
• Minimum of 2 years of merchandising experience
• Possess knowledge of buying practices and management of samples
• Strong organizational, communication, and multitasking skills
• Ability to balance and prioritize competing demands, lead a team of peers
• Strong decision-making skills
• Excellent oral and written communication skills, organization and follow-up skills
• A strong sense of urgency
• Ability to work independently as well as in a team environment
• Proficient in Microsoft Outlook, Word and Excel
• Facilities software (Service Channel) knowledge a plus

Qualifications

• Ability to lift 20 lbs
• Communicate via phone

Benefits

Individual pay decisions will be based on a variety of factors, such as but not limited to, qualifications, education, job-related skills, relevant experience, and geographic location. Burlington’s benefits package includes medical, dental and vision coverage including life and disability insurance. Full-time associates are also eligible for paid time off, paid holidays and a 401(k) plan.