Member and Volunteer Manager

Duties and Responsibilities

• Serve as the first point of contact for prospective and current members: respond to inquiries, manage registration (regular season and summer), coordinate scholarships, and verify ensemble placement with conductors and the Operations Manager.
• Maintain accurate member lists for attendance, communications, reporting, and program books, coordinating with the Admin & Data Manager and Design & Web Manager as needed.
• Track attendance and follow up on absences, sending a weekly summary of anticipated absences to artistic staff ahead of rehearsals.
• Share logistics and updates between members and NJIO staff.
• Compile membership statistics and reports as needed.
• Plan and lead community-building activities (e.g. Open House, Members' Recital, social events).
• Chair and grow the Sunshine Committee and Welcome Wagon Committee; recruit and train lobby volunteers and other event/mailing support from within the orchestra.

Requirements

• Time Commitment: This is a hybrid position. Any work from home can be done on a flexible schedule. This position is required to be onsite (Summit, NJ) for rehearsals, concerts, summer rehearsals, and other events.
• Rehearsals: Thursdays 4:00-9:45pm, September through April
• 4 annual concerts: Sundays in November, December, February, and April (various venues in Union, Morris, or Essex counties)
• Summer rehearsals: Select evenings in July/August (~6-10 dates)
• TBD events (typically Thursday evenings or Sundays)

Required Skills And Strengths

• A warm, welcoming, and nonjudgmental personality.
• Able to handle sensitive personal information with discretion.
• Organized and forward-thinking.
• Collaborative coworker.
• Enjoys working with people of all ages, backgrounds, and abilities.
• Enjoys classical music.
• Able to attend most or all rehearsals, concerts, and events listed above.
• Proficient in Microsoft Word and Excel.

Bonus Points

• Knowledgeable about classical music.
• Previous experience with nonprofits or other community coordination.
• Able to lift 10–20 lbs for event set-up.