Meetings Associate

About the role

The Meetings Associate independently coordinates and executes the day-to-day operational logistics of assigned standalone conferences and smaller multi-day medical meetings, from pre-planning through onsite execution and post-event closeout, under the direction and oversight of the Manager, Program Logistics. The Meetings Associate supports the broader logistics team in delivering the Annual Scientific Meeting and other major programs.

Responsibilities

• Plans and implements all aspects of smaller conferences, meetings, and events (pre-planning, onsite execution, and post-event follow-up and evaluation) based on detailed project plans and timelines.
• Manages shipping logistics, including packing, printing, unpacking, and inventory coordination for all conferences, meetings and events.
• Utilizes project management dashboards to track tasks and provide regular status updates to the Manager of Logistics.
• Coordinates travel, lodging, and expenses for participants traveling to meetings or other business travel based on travel policies and budget requirements.
• Reviews all meeting invoices and bill events directly to individual cost centers based on budgets.
• Executes all corporate space requests for meetings by working cross-departmentally and externally with the corporate partners.
• Serves as primary liaison to external groups that meet in conjunction with SIR meetings.

Pay

$60,000 - $65,000