Meetings and Events Project Manager

About the role

Located in USA: Philadelphia or Central/Eastern Time zones, hybrid. Reporting to a Project Director with no direct reports. As part of Emota (brand), you will manage global meetings, events and congress participation for pharmaceutical clients, ensuring each event is profitable, compliant and meets client and team expectations. You will handle all logistical elements and budget management, supported by a Project Executive who manages attendee participation. The role includes national and international travel and involves client, supplier and financial management across pre‑, on‑site and post‑event stages.

Responsibilities

• Manage all venues and associated logistical arrangements including congress attendance, business center, dinners and break‑outs, housing blocks and attrition.
• Manage congress sponsorship activity on behalf of the client: approval process, liaison with client contracting team and booth providers.
• Coordinate client requirements with third‑party suppliers and internal service providers.
• Produce, manage and circulate important communications (e.g., weekly status reports) to main meeting partners.
• Travel on‑site to conduct site inspections, including planning meetings with suppliers and for event delivery.
• Manage post‑event metric reporting.
• Deliver first‑class customer service aligned with client goals; plan, attend and implement client planning meetings (face‑to‑face, hybrid