Meeting & Events Coordinator

This role is part of the Workplace Experience function, focused on delivering world-class customer service to clients and visitors within a designated building.

Responsibilities

• Primary point of contact for smaller meetings and events; provide support for larger and more complex events as needed.
• Coordinate guest services with clients, vendors, and team members, including arrival experience, transportation, signage, displays, special needs, printing, and event security.
• Create a hospitable environment for attendees, event owners, and vendors on event days.
• Assist with conference room turnover, midday refreshes, and reconfiguration of indoor/outdoor spaces for evening events.
• Respond to event logistics such as gathering supplies, equipment, food & beverage, facility security, and other needs.
• Conduct room setup, refresh, and removal of food, beverage, and service items; maintain outlines of space configurations and decor possibilities.
• Complete room checks to ensure technical and visual spaces are functional; troubleshoot audio and technical issues.
• Manage a small inventory of event supplies.
• Coordinate and communicate the master meeting and events calendar for small to medium-sized spaces with the team and service providers.
• Assist with post-event reporting and reconciliation; escalate potential issues as appropriate.
• Follow existing procedures to solve straightforward problems with limited discretion.
• Deliver defined duties and tasks under close supervision.

Requirements

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to fulfill physical requirements: stooping, standing, walking, climbing stairs, and lifting/carrying loads of 50 lbs. or more.
• Ability to follow basic work routines and standards.
• Strong communication skills for exchanging straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Strong organizational skills with an inquisitive mindset.
• Must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Pay

The minimum salary for this position is $64,000 annually (or $30.77 per hour), and the maximum salary is $66,560 annually (or $32.00 per hour). Compensation will depend on the candidate’s skills, qualifications, and experience.